Front Office Executive

Position: Front office Executive

Location: JP Nagar, Bangalore

Role:

The person will be responsible for managing the front-office operations, facilitating smooth interactions between clients and staff, and supporting administrative and human resources functions.

Responsibilities

• Handling front Desk and clients professionally, direct them to appropriate staff, and foster a welcoming environment at the front desk.
  
• Communication: Answer and route phone calls, handle email inquiries, and relay messages efficiently.
  
• Scheduling: Manage calendars for client meetings and internal appointments, assist with scheduling interviews and onboarding for HR.
  
• Office Administration: Coordinate travel arrangements, reserve meetings and conference rooms, sort and distribute mail, and manage office supplies.
  
• Document Management: Maintain records, manage filing systems, and prepare documents or reports as needed.

HR and Administrative Support

• HR Coordination: Assist with recruitment by scheduling interviews, supporting the onboarding process, and maintaining personnel records.
  
• Vendor Relations: Establish and maintain vendor contracts for office purchases and services.

Requirements

Skills and Qualifications

• Graduate with 1-5 years of relevant experience
• Professionalism: Always maintain courteous demeanor and a professional appearance.
  
• Organization: Strong multitasking, prioritization, and time management abilities.
  
• Technical Proficiency: Competence in Microsoft Office, CRM systems, and office communication platforms.
  
• HR Experience: Familiarity with HR procedures including interview scheduling, onboarding support, and personnel record keeping.

Benefits