We are seeking a highly organized and proactive Office Manager and Executive Assistant to support the smooth and efficient operation of our office. This multifaceted role will involve overseeing office operations, providing executive-level administrative support, and being the first point of contact for visitors and clients.
The ideal candidate will possess excellent organizational, communication, and multitasking skills, as well as a strong ability to handle various administrative duties and front-line responsibilities.
Key Responsibilities:
Office Manager Responsibilities:
- Ensure the office runs smoothly by overseeing daily operations, including managing office supplies, equipment, and vendor relationships.
- Maintain office appearance, keeping all common areas clean, organized, and stocked.
- Manage office budget, tracking expenses and handling invoicing for office-related purchases.
- Implement and enforce office policies, procedures, and best practices.
- Assist in planning and coordinating office events, meetings, and team-building activities.
Executive Assistant Responsibilities:
- Provide high-level administrative support to executives, including scheduling meetings, managing calendars, and preparing materials for meetings and presentations.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with travel arrangements, itineraries, and accommodations for executives.
- Prepare reports, correspondence, and other documents as requested.
- Screen and prioritize communications (phone calls, emails, etc.) for executives.
- Support executives in ad hoc projects and tasks as needed.
Requirements:
- Proven experience as an office manager, executive assistant, preferably in a fast-paced office environment.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Excellent organizational, multitasking, and time-management skills.
- Exceptional verbal and written communication skills.
- Ability to handle sensitive and confidential information.
- High level of professionalism and a customer-oriented approach.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Bachelor’s degree preferred.
Preferred Qualifications:
- Prior experience supporting senior-level executives.
- Proficiency in handling travel arrangements, event planning, and project management.
Job Type: Full-time
Pay: ₹16,791.35 - ₹47,524.58 per month
Benefits:
- Provident Fund
Supplemental Pay:
- Yearly bonus
Application Question(s):
- Are you comfortable for the 60-70% of the travelling across India & Overseas?
- What is your current CTC and your expectations?
- Are you comfortable for the Gurgaon sector 74a Location?
Work Location: In person