Job Title: Executive – Documentation
Location: Amritsar
Employment Type: Full-time
Experience Required: Minimum 3 Years
CTC: Up to ₹5.5 LPA
Role Overview:
The Executive – Documentation will play a key role in the commercial operations of the company. This position is responsible for preparing, managing, and coordinating all export-related documentation and certifications, ensuring timely and accurate submissions in coordination with forwarders, CHAs, APEDA, labs, and other export-related agencies.
Key Responsibilities:
Documentation:
- Create Purchase Orders as per management instructions
- Handle IRN generation for E-Invoicing and E-Way Bills
- Prepare Export Invoices and Packing Lists and share them with CHA and relevant stakeholders
- Coordinate with the Finance/Accounts team for GST billing
- Liaise with CHA to facilitate export container dispatch, clearance, and adherence to customs regulations
- Apply for and manage APEDA Certificates
- Monitor and manage all required lab reports and certificates such as COC, SGS, COO, Phytosanitary, Fumigation, Legalization, and Organic Lab Reports
- Verify and approve Shipping Bill Checklists, Bill of Lading (B/L) drafts, and Lab Reports
- Prepare complete export documentation sets (original + office copy) and dispatch to relevant offices/teams
- Maintain MIS reports including Daily Document Tracking, Dispatch Status, and Courier Tracking
Reporting & Filing:
- Maintain accurate filing systems and document records
- Generate periodic activity and performance reports
Ad-hoc Responsibilities:
- Assist with additional tasks and reporting as required by the Reporting Manager / Directors / MD
- Support in developing and updating Standard Operating Procedures (SOPs)
Working Relationships:
- External: Forwarders, CHAs, APEDA, Labs, Customers, and Vendors
- Internal: Directors, Managing Director, Reporting Manager, Assistants, and other cross-functional teams
Candidate Requirements:
- Minimum 3 years of relevant experience in export documentation
- Sound knowledge of export compliance and document lifecycle
- Strong coordination and communication skills
- Proficient in MS Office (especially Excel) and familiar with export documentation software/tools
- Ability to manage multiple documentation timelines with accuracy
Job Types: Full-time, Permanent
Pay: ₹40,000.00 - ₹45,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person