Executive Documentation Export

Job Title: Executive – Documentation
Location: Amritsar
Employment Type: Full-time
Experience Required: Minimum 3 Years
CTC: Up to ₹5.5 LPA

Role Overview:

The Executive – Documentation will play a key role in the commercial operations of the company. This position is responsible for preparing, managing, and coordinating all export-related documentation and certifications, ensuring timely and accurate submissions in coordination with forwarders, CHAs, APEDA, labs, and other export-related agencies.

Key Responsibilities:
Documentation:

• Create Purchase Orders as per management instructions
• Handle IRN generation for E-Invoicing and E-Way Bills
• Prepare Export Invoices and Packing Lists and share them with CHA and relevant stakeholders
• Coordinate with the Finance/Accounts team for GST billing
• Liaise with CHA to facilitate export container dispatch, clearance, and adherence to customs regulations
• Apply for and manage APEDA Certificates
• Monitor and manage all required lab reports and certificates such as COC, SGS, COO, Phytosanitary, Fumigation, Legalization, and Organic Lab Reports
• Verify and approve Shipping Bill Checklists, Bill of Lading (B/L) drafts, and Lab Reports
• Prepare complete export documentation sets (original + office copy) and dispatch to relevant offices/teams
• Maintain MIS reports including Daily Document Tracking, Dispatch Status, and Courier Tracking

Reporting & Filing:

• Maintain accurate filing systems and document records
• Generate periodic activity and performance reports

Ad-hoc Responsibilities:

• Assist with additional tasks and reporting as required by the Reporting Manager / Directors / MD
• Support in developing and updating Standard Operating Procedures (SOPs)

Working Relationships:

• External: Forwarders, CHAs, APEDA, Labs, Customers, and Vendors
• Internal: Directors, Managing Director, Reporting Manager, Assistants, and other cross-functional teams

Candidate Requirements:

• Minimum 3 years of relevant experience in export documentation
• Sound knowledge of export compliance and document lifecycle
• Strong coordination and communication skills
• Proficient in MS Office (especially Excel) and familiar with export documentation software/tools
• Ability to manage multiple documentation timelines with accuracy

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Provident Fund

Work Location: In person