We are seeking a detail-oriented and proactive Tender Clerk & Assistant to manage tender documentation, submissions, and coordination for government and private projects. The role involves handling the complete tender process — from identifying opportunities to submitting bids — while ensuring accuracy, compliance, and timely delivery.
Key Responsibilities:1. Tender Documentation
- Collect, organize, and maintain all tender-related documents (RFPs, RFQs, BOQs, drawings, etc.).
- Prepare and format tender submission files as per client requirements and deadlines.
- Ensure completeness and accuracy before submission.
2. Tender Search & Tracking
- Monitor government and private procurement portals for new opportunities.
- Maintain a database of upcoming, ongoing, and submitted tenders.
3. Coordination
- Coordinate with estimation, accounts, legal, and technical teams to gather necessary data.
- Liaise with vendors and subcontractors for quotations, rates, and certifications.
4. Online Submission
- Upload tenders on e-tendering portals (e.g., GEM, eProcurement, MSTC) as per standard procedures.
- Manage digital signatures, tender fee payments, and ensure portal compliance.
5. EMD & Tender Fees
- Arrange and track Earnest Money Deposits (EMD), bank guarantees, and tender fees.
- Maintain proper records and reconciliation of refunds.
6. Filing & Record Keeping
- Maintain physical and digital archives of all submitted tenders.
- Store communications, corrigendums, and clarifications for future reference.
7. Follow-up & Clarifications
- Track tender status, bid openings, and post-tender updates.
- Communicate with tender authorities for clarifications when needed.
8. Compliance & Confidentiality
- Ensure all submissions meet company policies and client requirements.
- Maintain strict confidentiality of pricing, strategies, and sensitive documents.
Qualifications & Skills:
- Graduate.
- 1–3 years of experience in tender documentation or a similar role.
- Knowledge of government e-procurement portals.
- Strong organizational, communication, and coordination skills.
- Proficient in MS Office (Word, Excel, PDF editing).
- Attention to detail and ability to work under deadlines.
Job Type: Full-time
Pay: ₹18,000.00 - ₹22,000.00 per month
Work Location: In person
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