Title: Sales Coordinator

Job Title: Sales coordinator

Location: Mumbai

Summary of Key Responsibilities:

1) Field Staff Travel Expense Processing and Reimbursement

• Expense Processing of Field employees as per Travel Policy applicable for various grades of employees
• Timely re-imbursement of monthly claims within committed timelines
• Observation mails to be sent to Division / HR for deviations
• Approval / Rejection of Standard Tour Plan of MR’s after checking frequency of Visits, Touring pattern, etc.
• Resolve query raised by Field Employees
• Updation of Standard Fare Chart (SFC) wherever required
• Avail GST credit for managers lodging Bills

2) Vendor Management

• PR & PO Creation; Invoice scrutiny, approval; GRN creation & submission of invoices to accounts dept
• Payment follow-up of Vendor; Preparation & checking of SPR & approval.

3) Divisional Coordination

• Expense / Reimbursements; Product/ Field related materials. – scrutiny of bills, preparation of final sheet, take approvals & then share it with finance team for payment
• Coordination for Field related activities (Trainings etc.)
• Cycle/Zonal Meeting – Coordination with travel desk for hotel & stay arrangement.
• Co-ordination with other departments for meetings etc.

Qualification / Experience

• Minimum experience of 5 years in similar activity in pharma industry
• Proficiency in MS Office (specially Excel)
• Good communication skills
• Ability to multi task, successfully adapt to changes in work priorities.
• Should be able to take responsibilities and meet the target within the timeline set.