Job Description – Front Desk Administrator
Position Title: Front Desk Administrator
Location: Koregaon Park
Department: Office Management
Employment Type: Full-time
Position Overview
The Front Desk Administrator will be the first point of contact for all visitors, clients, and vendors. This role is responsible for managing reception operations, handling calls, coordinating meetings, and ensuring smooth day-to-day administrative support for the office.
Key Responsibilities1. Guest & Visitor Management
· Greet and welcome visitors with a warm, professional approach.
· Maintain a visitor logbook and manage access passes.
· Coordinate seating, refreshments, and meeting room arrangements for guests.
2. Call & Communication Handling
· Answer, screen, and forward incoming calls promptly.
· Take accurate messages and ensure timely follow-up.
· Respond to email and in-person inquiries in a courteous manner.
3. Attendance & Access Control
· Monitor staff attendance via biometric systems.
· Maintain daily attendance reports and leave records.
4. Courier & Mail Management
· Handle incoming and outgoing couriers/documents.
· Maintain an accurate record of dispatches and receipts.
5. Facility & Stock Coordination
· Conduct daily checks of reception, meeting rooms, and pantry areas for cleanliness.
· Maintain stock of office supplies and raise requisitions before shortages occur.
6. Meeting & Event Support
· Schedule and prepare meeting rooms with required facilities.
· Coordinate with vendors and service providers for smooth event execution.
7. Record & Data Management
· Maintain updated vendor lists.
8. Vendor & Service Coordination
· Liaise with housekeeping, security, maintenance, and IT teams.
· Follow up with vendors for AMC services, repairs, and maintenance tasks.
Requirements
Education:
· Graduate in any discipline
Experience:
· 2–4 years in front desk, reception administration, or customer service roles.
· Experience in corporate reception handling preferred.
Skills & Competencies:
· Excellent communication skills (verbal & written).
· Professional grooming and presentation.
· Strong organizational and multitasking skills.
· Proficiency in MS Office (Word, Excel, Outlook).
· Positive attitude with a customer service orientation.
Work Hours: Monday–Saturday, 10:00 AM – 7:00 PM
Job Type: Full-time
Pay: ₹17,000.00 - ₹22,000.00 per month
Benefits:
- Food provided
- Paid sick time
- Paid time off
Language:
- English (Preferred)
- Hindi (Preferred)
- Marathi (Preferred)
Work Location: In person
