PI Logistic coordinator

JOB TITLE & JOB CODE

Job Title (Job Code): Logistics Coordinator (SC-LO-00_002 for Tier 1)

PURPOSE OF THE JOB

• Be in charge of all the Logistic teams: warehouse, logistic engineering and transport teams (Alstom employees or external - provider) for your site / country.
• Manage and optimize the logistic flows to always keep the physical and system flows aligned.

ORGANISATION

Organisation structure (job belongs to...)

Supply Chain / Logistic

Reports directly to:

Supply Chain Director / Manager

Other reporting to:

/

Direct reports:

Warehouse management, Logistic Engineering, Transport & customs coordinators

Network & Links

Internal

• Material planning, Planning, Sourcing, Finance, Quality
• Industrialization, Environment Health Safety (EHS), Manufacturing

External

• Suppliers, Third Party Logistic (3PL) & Logistics partners, Subcontractors

MAIN RESPONSABILITIES

Main responsibilities:

• Ensure that employees operate in an environment that complies with company Health, Safety and Environmental policies:

• Know and follow all safety, environmental and emergency procedures
• Actively participate in all aspects of safety including reporting of near misses and meetings

• Ensure implementation of all standard processes & golden rules in compliance with Logistic Handbook
• Ensure optimization of warehousing, packaging, and physical flow according to Lean Manufacturing and QCDE (Quality Cost Delivery Environment Health & Safety) principles
• Ensure key users are in place to support critical processes and users (training, data corrections, system Key Performance Indicators (KPI))
• Ensure the ERP solution (Enterprise Resource Planning solution) is implemented, correctly used and guarantee the master data quality
• Monitor and report Key Performance Indicators (inventory accuracy, cycle counting performance)
• Ensure the inventory process is in compliance with Alstom standard rules (Delegation of Authority DOA, instruction)
• Ensure the deployment of APSYS (Alstom Transport Production System) roadmap by each Team

Management:

• Manage Jobs & Skills, Training & Qualification, Workforce, Staffing & organization, World Class Manufacturing network
• Monitor and report Key Performance Indicators and continuous improvement activity for logistics

Operational activities:

• Ensure that Environment Health & Safety (EHS) rules are respected and promote EHS culture
• Ensure alignment between physical and system flows: no physical movement without system update
• Warehousing & Logistics: implement and run Logistics standards for physical material flow (goods reception, warehousing, picking, line feeding, inventory, and shipping)
• Optimize warehouse layouts, its internal flows and storage policy
• Ensure optimization of transportation flow & cost
• Manage C-Class* activity according to Alstom standard rules (C-Class is the outsourcing of the small parts management)
• Promote recycling activities: bin management and returnable packaging

• C Class is the outsourcing of the management of the small parts

Finance:

• Manage Budget for his department
• Respect the Delegation of Authority (DOA) rules regarding inventory reconciliations

In case of 3PL (logistic activities totally or partially outsourced):

Main responsibilities (towards 3PL):

• Ensure that the 3PL and his employees operates in an environment that complies with Alstom’s Health, Safety and Environmental policies
• Ensure that the 3PL works according to the conditions and service levels agreed in the contract
• Be the contact person between the Management of the 3PL and all other Alstom Departments;
• Manage any complaints or issues concerning the 3PL and escalate if required
• If the 3PL works in Alstom’s ERP, ensure that is correctly implemented and used by the 3PL
• Participate in all monthly, weekly and daily meetings with the 3PL
• Control and validate the 3PL’s KPI’s and invoices

Management (towards 3PL):

• Manage the 3PL Supplier according to his Performance: cooperate, motivate, gratify, or intervene and escalate when required
• Manage 3PLs that are in charge of the external stock (KPIs review, steering committee, manage costs, budget, invoices, define targets, monitor activities…)

Operational activities (towards 3PL):

• Guarantee follow-up and performance of 3PL activities through KPIs
• Analyse the Root Causes of any logistic issues and agree with the internal stakeholders and the Management of the 3PL on corrective actions. Follow up on these actions and participate in their realization

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

• Graduated from Supply Chain / Engineering / Industrial
• English fluent mandatory

Desirable:

• Knowledge of Industrial fields and/or Material Planning

Experience

Mandatory:

• Experience of mini 3-5 years in Logistics & Warehouse management
• Experience of mini 5 years in Team management

Desirable:

• Knowledgeable of SAP (WM and IM modules)

Competencies & Skills

• Good communication, negotiation, leadership and initiative skills
• Strategic and methodical vision
• Good risk management and problem solving skills
• Agile, inclusive and responsible attitude
• Partnership attitude