DESCRIPTION – ROLE
Amazon is seeking an exceptionally bright and motivated Administrative Professional with a strong history of high performance to support our India Public Policy Team, based in Gurugram. This role will support the effectiveness and efficiency, both internally and externally, of the Vice President, Public Policy India, as well as ensure smart business planning and coordination across the wider business and public policy teams.
This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. The ideal candidate will have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment.
A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating team, and react with appropriate urgency and action to unanticipated developments or situations.
Key job responsibilities
Responsibilities for this position include:
• Seamless administrative support to Vice President,Public Policy, India
• Management of complex calendaring and scheduling, requiring internal and external coordination
• Annual business calendar planning
• Management and submission of expense reports
• Organization of team meetings, and additional internal and external events as required
• Tracking and driving to completion of key deliverables, and follow-up on outstanding items
• Friendly and diplomatic handling of external partners and stakeholders
• Administrative and events support for external visits to Amazon
An Executive Assistant will be willing to travel internationally, based on business need. This position will be based in Gurugram reporting to Vice President, Public Policy, India.
Basic Qualifications
- BA/BS required.
- Minimum of 8 years’ experience providing executive support at a senior level
- Experience managing multiple executives’ calendars
- Experience with international travel planning including requesting/obtaining visas
- Written and spoken fluency in Hindi and English.
Preferred Qualifications
- Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint) or Workspace documents is usually required.- Familiarity with communication tools and project management software might also be beneficial.
- Excellent organizational abilities are crucial for managing the executive's schedule, arranging appointments, travel, expenses, budgets and keeping track of various tasks and deadlines.
- Strong written and verbal communication skills are essential for effectively interacting with the executive, other team members, clients, and stakeholders.
- Proven track record of successfully working with a wide array of functional groups across an organization and cultures as well as working independently.
- The ability to prioritize tasks, handle multiple responsibilities, and meet deadlines
- Maintaining a high level of confidentiality and professionalism is critical.
- Ability to adapt to changing circumstances and handle unexpected tasks is important.
- Being able to think on their feet and find solutions is valuable.
- Building and maintaining positive working relationships with colleagues, clients, and other stakeholders is important for effective collaboration.
- Being proactive and taking the initiative to anticipate needs, suggest improvements, and take on additional responsibilities
- Work closely with other support staff and cross-functional team members.
- Experience of working across countries and time zones within a global organization.
- Experience with event planning and space management
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
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