The Executive Assistant (EA) will provide high-level administrative support to the Chief Executive Officer (CEO) and Chief Business Officer (CBO), ensuring managing day-to-day operations (seamless coordination of schedules, communications, confidential matters, and strategic priorities) and ensuring their time is spent on the highest-value priorities. This role requires a high degree of professionalism, discretion, efficiency, and adaptability in a fast-paced environment. If you are someone who anticipates needs, moves quickly without missing details, and enjoys creating structure in fast-paced environments, this may be the perfect role for you.
Key Responsibilities:
Executive Support:
• Manage and maintain complex calendars (between India and US Time zones), including scheduling internal and external meetings, travel, and events.
• Handle and prioritize all incoming and outgoing correspondence (emails, phone calls, documents).
• Act as a gatekeeper and liaison between the CEO/CBO and internal/external stakeholders.
• Prepare meeting agendas, minutes, presentations, and follow-up action points to ensure tasks are completed on time.
Strategic Coordination:
• Assist in tracking goals, project deliverables, and KPIs aligned with business strategy.
• Coordinate key cross-functional initiatives and ensure timely updates to the CEO and CBO.
• Act as a liaison between the CEO and CBO’s offices and other leaders to ensure initiatives stay on track.
• Partner with Sales & Marketing within the CBO, HR, and Delivery teams to amplify executive messaging across the company.
• Create and maintain systems to support CEO and CBO efficiency.
• Support in preparing reports, proposals, and executive briefs.
Travel & Logistics:
• Plan and coordinate detailed travel itineraries (domestic and international), including transportation, accommodations, and visa arrangements.
• Manage expense reports and reimbursements.
Administrative Excellence:
• Maintain confidential records and documents with accuracy and discretion.
• Coordinate board and leadership meetings including logistics and documentation.
• Support personal administrative needs when required in a professional context.
Skils:
Qualifications & Skills:
• Master’s degree in Business Administration, Communications, or a related field.
• Exceptional communication skills – written and verbal.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools like Teams, Zoom is a plus.
• Strong organizational skills with the ability to multitask and manage time effectively.
• Discretion and confidentiality in handling sensitive information.
• Professional demeanor and the ability to represent leadership in interactions.
• Strong judgment, discretion, and a high level of professionalism
• Ability to adapt in real-time and maintain calm under pressure
• Naturally proactive — you don’t wait to be asked, you act.
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