Executive Assistant

Executive Assistant will be actively supporting executive decision-making and Procurement & SCM business goals. They analyze data, prepare strategic reports, and track key performance indicators (KPIs). Who also will help drive key initiatives, manage cross-functional projects, and optimize internal processes to enhance efficiency. This role requires a deep understanding of the company's objectives, strong problem-solving abilities, and the capacity to anticipate needs and make proactive recommendations and acts as a trusted advisor to senior leadership.

Roles and Responsibilities:

• Communication Handling – Managing emails, phone calls, and correspondence, ensuring timely and clear communication. Recording meeting discussions and preparing minutes. Proof reading, researching, and routing correspondence and drafting letters /documents.
• Project Coordination – Assisting with high-level projects, tracking deadlines, and ensuring deliverables are met.
• Data collection & Reporting - Analysis and developing business strategies. Regularly analyze the various monthly dockets/data and present insights. Preparation of corporate business reports. Data analysis across multiple areas and share actionable insights. Doing pre and post action plan analysis.
• Confidentiality & Discretion – Handling sensitive information with the utmost professionalism and security.
• Stakeholder & Client Relations – Acting as a liaison between the executive and internal/external stakeholders. Collecting and analyzing information from various stakeholders.
• Strategic Support – Providing insights, preparing reports, and assisting in decision-making processes.
• Event & Meeting Preparation – Organizing agendas, presentations, and logistics for important internal and external meetings. Preparation of speeches and publications for events.
• Calendar & Schedule Management – Coordinating meetings, appointments, and travel arrangements to optimize the executive’s time.

Compliance:

• Comply to all company and location wide regulations and guidelines valid for the transferred area of responsibility.
• Having a high level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Securing information by completing database backups