Coordinator, Proposal Support

WSP is currently seeking a part- to full-time Proposal Coordinator to join our Transportation & Infrastructure Business Line. Reporting to the Proposal Team.

This position will be responsible for managing the preparation and delivery of responses for Expression of Interest (EOIs), Request for Qualifications (RFQs) and Request for Proposals (RFPs) for the Infrastructure Unit. As a successful hire, you will be tasked with ensuring that proposals are delivered to a high standard and in a timely manner for Senior Managers working on a wide range of projects that cover the broad spectrum of infrastructure engineering. The position will also require assisting the Proposal team and Project Managers with the preparation of CV's and project sheets. The ideal candidate has prior experience in proposal document development and effective written and verbal communication skills. A high level of attention to detail and an ability to meet deadlines are both important keys to success in this role. The ideal candidate should have good time and project proposal management skills to ensure that proposals and other deliverables are submitted accurately and on time.

• Read and understand an RFP/RFQ and accurately prepare the proposal brief with data including deadlines, evaluation criteria, maximum page length, font size, restrictions on appendices, etc.
• Gather proposal information for the draft proposal text outline including Corporate Overview, Supplier and Employee Diversity, Health and Safety Overview, and Quality Overview. Gather team member experience and qualifications as well as reference project details to be included in text or presented on tables.
• On all proposals, schedule/facilitate contributions of all parties and ensure RFP compliance. Where several disciplines are involved in a submission, coordinate the information from the various disciplines in a manner that the submission has a uniform and coherent appearance, as well as a singular voice.
• Prepare, maintain, and update complete various versions of company and project documentation including CVs and project sheets.
• Assist with managing, monitoring and maintaining the proposal database, files, and systems through appropriate information management systems. Keep accurate records on proposals in progress, completed, wins, losses, etc.
• Other duties as assigned/required.

• Diploma or Graduate degree in a related field of study, such as Marketing, Communications or Business.
• 3-6 or more years of experience in proposal development and coordination or similar environment such as marketing communications or an administrative role. Proposal, marketing or administrative experience in the Architecture/Engineering/Construction industries is considered an asset.
• Strong English language spoken and writing skills - including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
• Works well independently and with co-workers, responds to coaching and feedback well, and works well with staff at all levels across a large business line.
• A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask.
• Excellent interpersonal and organizational skills.
• Demonstrated ability to prioritize tasks and meet strict deadlines.
• Flexibility to work overtime on occasion to help the team meet proposal deadlines as required.
• Strong knowledge of Microsoft Office with proficiency in Microsoft Word and the use of templates and styles.
• Proficiency in Adobe Acrobat and working knowledge of InDesign is an asset. Ability to prepare graphics such as proposal covers in InDesign working with prepared templates.
• Strong knowledge of SharePoint or similar storage and collaboration platform. Knowledge of SharePoint Online is considered an asset.

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally , in 550 offices across 40 countries , we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.
Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.