Job Description:
The Secretary to the Managing Director provides high-level administrative support, manages
communications, schedules, and confidential information, and ensures the MD's time is optimized
for strategic decision-making. The role demands discretion, strong organizational skills, and excellent
communication abilities.
Key Roles and Responsibilities:
1. Administrative Support:
Manage the MD’s calendar, including scheduling meetings, appointments, and travel
arrangements.
Prepare and organize meeting agendas, documents, and presentations.
Take minutes during meetings and ensure follow-ups on action points.
2. Communication Management:
Screen and prioritize incoming emails, phone calls, and correspondence.
Draft emails, letters, reports, and other communications on behalf of the MD.
Serve as a liaison between the MD and internal departments or external stakeholders.
3. Documentation and Records:
Maintain organized filing systems (physical and digital) for critical documents.
Handle confidential and sensitive information with discretion.
Ensure timely submission and tracking of reports, proposals, or board documents.
4. Office Coordination:
Coordinate logistics for board meetings, executive sessions, or off-site events.
Liaise with vendors, clients, and partners as required.
Monitor office supplies, budgets, and reimbursements related to the MD’s activities.
5. Strategic and Project Support:
Assist in monitoring project timelines and providing regular status updates to the MD.
Conduct research and prepare briefing materials or summaries as needed.
Follow up on delegated tasks to ensure progress and completion.
Required Qualifications, Experience & Skills:
Bachelor’s degree in Business Administration or related field.
Proven experience (5-8years) as an executive assistant or secretary, preferably at the senior
management level.
Strong command of MS Office (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
High level of integrity, professionalism, and discretion.
Strong organizational and time-management skills.
Immediate joining.
Interested may call /whatsapp +919790287444
Job Type: Full-time
Pay: ₹55,000.00 - ₹60,000.00 per month