Job Description: Executive Assistant to Managing Director (EA to MD)
Designation: Executive Assistant
Location: Ahmedabad
Working Hours: 10:00 AM – 7:00 PM (with flexibility as needed)
Position Summary:
We are seeking a proactive, detail-oriented, and highly trustworthy Executive Assistant to the Managing Director (MD). The role involves managing schedules, coordinating high-level communications, handling sensitive information, and supporting business priorities. This position requires excellent organizational, interpersonal, and communication skills.
Key Responsibilities:
- Manage and organize the MD's calendar, including meetings, appointments, travel, and events.
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Draft, review, and manage confidential documents, emails, reports, and presentations.
- Coordinate high-level meetings, board reviews, follow-ups, and documentation.
- Conduct research and prepare briefing notes and summaries as required.
- Monitor project deadlines and ensure timely updates for the MD.
- Handle sensitive and confidential matters with integrity and professionalism.
- Maintain a system for tracking priorities, deliverables, and business metrics.
- Assist with personal tasks, travel bookings, or errands when required (if applicable).
Key Skills and Competencies:
- Exceptional communication (written and verbal)
- High degree of professionalism and discretion
- Time and priority management
- Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools
- Strong coordination and follow-up skills
- Confidentiality and business etiquette
- Attention to detail and multi-tasking capability
Qualifications & Experience:
- Education: Graduate or Postgraduate in any discipline (Business, Communication, or Management preferred)
- Experience: 3 to 7 years as an EA, PA, or Coordinator supporting CXO/MD/Director level
- Industry Preference: Open to candidates from corporate, startup, luxury, real estate, hospitality, or professional services backgrounds
- Language: English is essential, Hindi and Gujarati
Compensation & Details:
- Salary: Based on experience (e.g., ₹40,000 – ₹50,000/month)
- Travel: Occasional (for meetings, events, or coordination)
- Work Mode: In-office (Full-time)
Job Types: Full-time, Permanent
Pay: ₹40,000.00 - ₹50,000.00 per month
Schedule:
- Rotational shift
- Weekend availability
Language:
- English (Preferred)
Work Location: In person