Job Description – Office Assistant (Purchase & Documentation)
Position: Office Assistant – Purchase & Documentation
Location: Sector -07, Gandhidham
Department: Procurement / Administration
Reports To: Purchase Manager / Project Manager
Role Overview:
The Office Assistant will be responsible for handling day-to-day purchase-related activities, assisting in procurement documentation, managing client correspondence (mails & letters), preparing and issuing Purchase Orders (POs), and maintaining proper records to support smooth business operations.
Key Responsibilities:
- Purchase Support:
- Assist in preparing and processing Purchase Orders (POs) as per requirement.
- Follow up with vendors for quotations, delivery schedules, and pending supplies.
- Maintain and update purchase records/files for reference and audit purposes.
- Client Communication:
- Draft and respond to client emails and official letters related to procurement and routine office matters.
- Maintain polite and professional communication with clients and vendors.
- Documentation & Filing:
- Maintain proper documentation of quotations, POs, work orders, and correspondence.
- Assist in preparing covering letters, reports, and other project-related documents.
- Organize and update physical and digital records for easy retrieval.
- Coordination:
- Coordinate with internal departments (Accounts, Site Team, Store, etc.) for purchase requirements.
- Follow up with suppliers for timely delivery and submission of documents.
- General Office Assistance:
- Provide administrative support in day-to-day activities.
- Ensure timely circulation of mails, documents, and approvals.
Skills & Qualifications:
- Graduate (preferred in Commerce/Administration or related field).
- 1–3 years of experience in office assistance or purchase-related work (Freshers with good skills may also apply).
- Basic knowledge of procurement and documentation.
- Proficiency in MS Office (Word, Excel, Outlook).
- Good written and verbal communication skills.
- Strong organizational skills and attention to detail.
Key Attributes:
- Positive attitude and willingness to learn.
- Ability to work under deadlines.
- Team player with multitasking ability.
- Professional and courteous communication skills.
Job Types: Full-time, Permanent
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
- Cell phone reimbursement
Language:
- Hindi (Preferred)
- English (Preferred)
Work Location: In person