Executive Assistant cum Administrative Officer

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant cum Administrative Support to provide comprehensive support to senior leadership and ensure efficient day-to-day office operations. This role requires a strong ability to multitask, maintain confidentiality, and handle a wide range of administrative and executive support-related tasks with excellence and professionalism.

If you are someone who is organized, has excellent communication skills, and wants to get an inside view of running a deeptech startup — this is a great opportunity.
The role offers high exposure to business, leadership, and investors.
You will help manage calendars, projects, communications, and key follow-ups.

Key Responsibilities:

• Manage and maintain the executive’s calendar, appointments, conferences, events, meetings, and travel arrangements.
• Draft & manage high-quality internal and external communication - correspondences, reports, presentations, and other documents.
• Coordinate and follow up on internal and external meetings, ensuring agendas, minutes, and action points are documented.
• Handle sensitive and confidential information with discretion.
• Track critical projects, deliverables, and follow-ups.
• Support investor relations, sales enablement, and board-level documentation.
• Act as a bridge between leadership and internal teams.

• Manage office administrative tasks such as ordering supplies, vendor coordination, filing, and facility management.
• Travel and Visa arrangements for employees.
• Support HR and finance teams in routine tasks in documentation.
• Handle incoming calls, emails, and other communications.
• Facilitating and handling external client and partner visits.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or a related field.
• 2–6 years of experience as an Executive Assistant, Administrative Coordinator, or similar role.
• Tech-savvy with proficiency in online tools like Google Docs, Sheets, Presentation, etc.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High degree of professionalism and integrity.
• Strong problem-solving and time-management skills.
• Prior experience in a startup or fast-paced company preferred.

Preferred Skills:

• Experience working in a startup or fast-growing organization.

• Familiarity with tools like Google Workspace, Zoom, Slack, or task/project management software (e.g., Asana, Trello).

• Ability to anticipate needs and proactively offer support.