Job Description
- Review and update the logbook.
- Check equipment and work setups.
- Maintain a smart appearance, be well-groomed, and keep a friendly, cheerful disposition at all times.
- Oversee daily operations and ensure smooth workflow.
- Report regularly to supervisors or the night manager (if on shift).
- Monitor employee performance and provide coaching and necessary training.
- Handle guest complaints, take immediate action to ensure satisfaction, and inform the manager when needed.
- Implement and coordinate OSM (Operational Standards Manual) procedures in line with the company’s values and core behaviors.
- Follow emergency procedures, including fire and first aid protocols.
- Be fully aware of daily activities and have knowledge of the hotel's products and facilities.
- Ensure that the panic report is printed at least twice during the shift.
- Prepare for daily arrivals, including room allocation and handling special guest requests.
- Ensure VIP rooms are ready, communicate with housekeeping and F&B, and handle all related tasks prior to VIP arrival.
- Take responsibility for the shift, ensuring support for the reception team and resolving issues promptly.
- Perform check-in and check-out for VIP guests and Accor members during work hours.
- Lead and motivate the team to participate in hotel programs such as Circle M and Cherish to meet monthly goals.
- Monitor online guest reviews (Tripadvisor, Booking.com, etc.), investigate issues, and respond accordingly.
- Attend important meetings, such as credit and revenue meetings, when requested.
- Manage financial tasks like cashiering, foreign exchange transactions, night audits, and guest settlements upon departure.
- Provide smooth, friendly service to guests and respond promptly to requests and inquiries.
- Handle walk-in reservations and process phone reservations when the reservations department is closed.
- Issue guest room key cards and ensure effective security measures.
- Check the Paymaster daily and provide feedback to the Rooms Division Manager.
- Encourage the team to upsell rooms and breakfast daily, sharing results and feedback.
- Train new reception staff and ensure that Opera V9 is used for system training.
- Maintain a daily courtesy call sheet, sharing feedback and actions with the manager.
- Coordinate with various departments (Front Office, Housekeeping, F&B), especially with the General Manager, regarding VIP and important guests.
- Carry out any additional tasks assigned by the management during working hours.
- Perform duties in accordance with Mövenpick Hotels & Resorts’ core behaviors: Trust, Relationship, Entrepreneurship, and Drive.
- Assist other hotel departments when needed during duty hours.
Qualifications
- Experience in a similar role within hospitality.
- Strong leadership and communication skills.
- Proficient in hotel management software (e.g., Opera, PMS).
- Ability to handle guest complaints and solve problems efficiently.
- Fluent in English (spoken and written)
- Ability to work under pressure and manage shifts, including weekends and holidays.