Travel & Expense Program Analyst

About the role:

Global Procurement is seeking a Travel & Expense Program Analyst to manage our global travel and credit card programs, including our Corporate Card and Purchasing Card programs. This role is essential for the day-to-day administration and smooth operation of our Procure-to-Pay (P2P) and T&E processes. You will be a key point of contact for employees, manage relationships with multiple credit card issuers, and support our global travel management company. The ideal candidate is a proactive problem-solver with a knack for process improvement who can help us build a scalable, long-term program. This role reports to the Sr. Manager, Travel & Expense.

What you'll do:

Program Administration & Operations

• Administer the global travel booking platform, managing user profiles, policies, and travel provider relationships.
• Manage the full lifecycle of card accounts from application to closure in conjunction with our issuing bank partners.
• Conduct daily administrative tasks related to card usage and travel bookings, ensuring compliance with company policies.
• Review and approve purchase requests and expense reports, identifying and escalating policy non-compliance as needed.
• Partner with Accounting and Accounts Payable to ensure timely payment of monthly bank statements and accurate reconciliation of all card activity.
• Track and manage outstanding card transactions, proactively following up with cardholders and their managers.
• Monitor and audit credit card transactions for potential fraud, discrepancies, and policy violations.

Stakeholder Support & Communication

• Serve as the main point of contact for all global T&E and card-related inquiries, issues, and escalations.
• Provide expert support to employees and stakeholders across multiple time zones globally, ensuring clear and timely communication.
• Cultivate strong relationships with internal teams, including IT, Finance, Legal, and Procurement, to ensure a streamlined P2P process.
• Develop and deliver clear, concise communications and training materials to educate employees on program policies and processes.

Reporting & Process Improvement

• Gather and analyze program data to report on key performance indicators (KPIs), providing insights to support stakeholder decision-making.
• Identify and implement opportunities for continuous improvement, process automation, and change management to enhance program efficiency and scalability.
• Champion T&E and Procurement policies, ensuring compliance and fostering a culture of fiscal responsibility.

Experience you'll need:

• Bachelor's degree in Finance, Business, or Supply Chain Management.
• A minimum of 2 years of experience in a Finance or Procurement-related role.
• Experience working with commercial cards (corporate or purchasing cards) and/or corporate travel management.
• Proven ability to manage administrative tasks, collaborate with cross-functional teams, and support stakeholders in various time zones.
• Strong analytical skills with the ability to interpret data, identify process improvements and execute on solutions.
• Excellent verbal and written communication skills.
• Must be a self-starter who can thrive in a fast-paced, high-growth environment.
• Experience with Coupa or another similar P2P platform.
• Familiarity with Egencia or another major travel booking platform.
• Experience working with various credit card issuers.

Location & Work Hours

• Location: Bengaluru, Karnataka (Hybrid)
• Work Hours: 2 PM - 11 PM IST.

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Inclusion @ Rubrik

At Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.

Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.

Our inclusion strategy focuses on three core areas of our business and culture:

• Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.

• Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.

• Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.

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Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

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