Role Objective:
To identify, track, prepare, and submit tender applications for both government and private sector opportunities in Karnataka. The role ensures timely documentation, regulatory compliance, and proactive participation in pre-bid processes to maximize tender success rates.
Key Responsibilities:1. Tender Identification
- Monitor relevant portals such as Karnataka eProcurement, GeM, and private tender sites for daily tender notifications.
- Maintain and regularly update a tracker for open, upcoming, and closed tenders.
2. Tender Documentation
- Prepare and compile tender documents including company profiles, financials, statutory certifications, and technical compliance data.
- Coordinate with internal departments (legal, finance, operations) to gather necessary documentation and approvals.
3. Pre-Bid Meetings
- Attend pre-bid meetings (onsite or virtual) to understand the scope, requirements, and compliance expectations of tenders.
- Document and share minutes of meetings with internal stakeholders.
- Raise relevant queries to clarify tender specifications and eligibility criteria.
4. Tender Submission
- Ensure the accurate and timely submission of tenders (physical and/or electronic) as per the issuing authority's format and deadline.
- Resolve technical issues during submission and preserve proof of submission for all tenders.
5. Liaison and Coordination
- Act as a point of contact with government departments and tendering authorities for clarifications, document verification, and follow-ups.
- Track tender progress, shortlisting status, and final outcomes including award notifications.
6. Compliance & Reporting
- Ensure all submissions comply with the tender terms, conditions, and eligibility norms.
- Maintain detailed records of all tender applications, submission statuses, rejections (if any), and win/loss analyses.
7. Market Intelligence
- Research and monitor competitor participation, pricing benchmarks, and industry best practices in the tender domain.
- Recommend pricing, service, or compliance improvements based on tender performance feedback.
Qualifications:
- Bachelor's degree (preferably in Business Administration, Commerce, or Engineering).
- Minimum 1 to 3 years of experience in handling government/private tenders.
- Fluency in Kannada and English (both verbal and written) is essential.
Skills Required:
- In-depth understanding of Karnataka eProcurement and GeM platforms.
- Hands-on experience in attending and documenting pre-bid meetings.
- Strong communication and documentation skills.
- Exceptional attention to detail and capability to manage strict deadlines.
- Proficiency in MS Office Suite (especially Word, Excel, and PDF tools).
Job Type: Full-time
Schedule:
- Day shift
Experience:
- total work: 1 year (Required)
Work Location: In person
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