Sourcing Operations Specialist

Company Description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place. 

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.  

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Job Purpose:

The role provides administration support to the global Sourcing team, with a primary focus on the management of supplier onboarding and communication as well as the maintenance of Sourcing master data in SAP and Evolve.

The role will be responsible for the definition and implementation of globally standardized processes for the tasks in scope, performing these tasks in the daily business, measuring and reporting service levels and quality of work and developing improvement plans to increase efficiency and quality.

The Sourcing Operations team works closely with the Category Management teams in APAC and Europe, supporting their working hours to be able to react quickly to ad-hoc requests.

Duties:

• Manage supplier information requests (RfIs) for supplier qualification, such as general company information, labour standards questionnaires, and other ethics & compliance related matters
• Perform supplier background checks using BvD database, assessing financial and other risk factors
• Perform ESG risk assessment for suppliers using Ecovadis platform
• Raising of Non-Disclosure Agreements (NDA) via HighQ and manage potential adjustments with Legal department. Follow up on signatures both internally and externally and archive agreements.
• Manage the Vendor creation / change / extension process in SAP and Evolve, including the gathering of information from various stakeholders and suppliers.
• Issue various supplier mailings and follow up on responses
• Maintain Purchasing Inforecords (PIRs) and Source Lists in SAP
• Create outline agreements in SAP, follow up on their internal approvals and manage supplier confirmations and feedback.
• Review open outline agreements and adjust them where necessary to manage commitments to suppliers.
• Support requests for quotation (RfQs) and create source packs by pulling technical specifications and drawings from multiple databases
• Define standard processes for all tasks in scope of Sourcing Operations, ensuring highest quality of results is delivered as well as appropriate controls and audit trails are in place
• Define service levels for standard tasks and ensure these are met on a daily basis
• Measure timeliness and accuracy of tasks by defining KPIs and reporting them to Sourcing management on a monthly basis
• Use continuous improvement tools to drive efficiency of processes and accuracy of data.
• Provide ad-hoc support to Category Managers and Sourcing leadership team as required
• Support internal and external audits
• Support annual standard cost roll activities.
• Complying with all relevant legal requirements & Smiths policies and procedures, including business ethics, data protection and health & safety.
• Other duties as required

Qualifications

Technical Knowledge and Skills:

• Degree in business with preferred fields including Procurement / Supply Chain, Engineering or IT.
• Minimum of 5 years work experience in Data Management / Analytics, Procurement / Sourcing or Supply Chain role within a global organization.
• Very experienced with SAP MM module.
• Very good MS Excel skills. Proficient in MS Windows, Teams, Word, PowerPoint and Outlook
• Preferably experience with eSourcing systems
• Experience in process mapping and optimization, project management and continuous improvement tools.
• Basic understanding of technical specifications and drawings
• Fluent in English with very good oral and written communication ability. Knowledge of German and/or French would be a bonus.
• Ability to manage own workload effectively and work to strict deadlines.
• Willingness to support business hours in East Asia and Europe
• Team player with strong communication skills and good cultural awareness.
• Strong personal drive and motivation with ability to take initiative and drive issues
• Analytic and problem-solving mindset

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Group, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website (Careers - Smiths Group plc)