School Transport Data Incharge

Job description

To efficiently manage and monitor all transport-related data and logistics for a large CBSE school with 2000+ students, ensuring safe, timely, and well-documented transportation operations.

Key Responsibilities:

• Transport Data Management
• Maintain accurate, up-to-date records of all students availing transport services.
• Regularly update bus routes, stops, pickup/drop timings, and student allocations.
• Maintain transport fee records and coordinate with the accounts department.
• Route Planning & Optimization
• Assist in planning efficient and safe bus routes based on student addresses.
• Update routes as needed based on student admissions/withdrawals or traffic patterns.
• Coordinate with GPS and tracking vendors for real-time route management.
• Coordination & Communication
• Serve as a liaison between parents, transport staff, and school administration.
• Send timely communication to parents about route changes, delays, or transport notices.
• Address transport-related concerns and escalate issues to appropriate authorities.
• Compliance & Safety
• Ensure transport data complies with CBSE guidelines and local transport regulations.
• Keep records of driver and attendant documents such as licenses, police verification, and medical fitness.
• Maintain logs of vehicle maintenance, insurance, and fitness certificates.
• Reporting & Documentation
• Prepare weekly/monthly reports on transport usage, fuel consumption, and incidents (if any).
• Maintain digital and physical records securely and confidentially.
• Support audits and inspections by providing required transport data.
• Technology Integration
• Use transport management software and Excel to manage and analyze data.
• Monitor GPS tracking systems and generate location/time reports when required.

Qualifications & Skills:

• Bachelor’s degree in any discipline (logistics/IT/administration preferred).
• 2-5 years of experience in school/transport data management.
• Strong knowledge of Excel, database systems, and GPS tracking tools.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work under pressure and manage multiple tasks.

Preferred Attributes:

• Prior experience in a CBSE or large private school setting.
• Familiarity with school transport safety guidelines (RTO, CBSE, and local laws).
• Tech-savvy and proactive in implementing digital tools for efficiency.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person