The Purchase Officer is responsible for sourcing goods and services, managing vendor relationships, negotiating contracts, and ensuring the cost-effective and timely procurement of materials in line with the organization’s requirements. The role requires a detail-oriented and strategic thinker who can manage the entire procurement lifecycle.
Key Responsibilities:
- Sourcing & Procurement:
- Identify and evaluate potential suppliers based on price, quality, and delivery speed.
- Request and review quotations, proposals, and bids.
- Select vendors and negotiate contracts, terms, and conditions.
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Vendor Management:
- Maintain relationships with key suppliers to ensure quality of goods and timely delivery.
- Evaluate vendor performance and resolve disputes or issues promptly.
- Develop alternative sources of supply in case of supply disruptions.
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Purchasing Operations:
- Prepare purchase orders and ensure proper documentation is maintained.
- Monitor the status of open orders and expedite delivery when necessary.
- Coordinate with internal departments to forecast demand and ensure adequate supply.
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Compliance & Reporting:
- Ensure procurement activities comply with company policies and regulations.
- Maintain accurate procurement records and prepare periodic reports.
- Conduct regular market research to stay updated on industry trends and pricing.
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Cost Control:
- Continuously seek opportunities to reduce procurement costs without compromising quality.
- Analyze historical purchasing data to identify cost-saving opportunities.
Desired Requirements:
- Preferably a Commerce graduate
- 7-10 years of proven work experience as a Purchasing Officer or similar role in Construction / Infrastructure-based organization
- Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)
- Understanding of supply chain procedures as well as particular market
- Good analytical skills, with the ability to create financial reports and conduct cost analyses and negotiation skills
- Good communication and interpersonal
- Eager to learn, adaptable and flexible, willing to work with and through others
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