Personal Secretary( Mumbai location Only)

To provide high-level secretarial, administrative, and organizational support to the senior executive(s), ensuring smooth management of their day-to-day activities, effective communication, and timely execution of tasks.

Key Responsibilities

• Administrative Support
• Manage and maintain executive’s schedules, appointments, and travel arrangements.
• Organize and coordinate meetings, conferences, and events.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential documents ensuring they remain secure.
• Communication Management
• Screen and manage phone calls, emails, and other communications.
• Act as a point of contact between the executive and internal/external stakeholders.
• Draft, review, and send official correspondence on behalf of the executive.
• Operational Support
• Maintain filing systems (physical and digital) for easy retrieval of information.
• Follow up on pending tasks, deadlines, and commitments.
• Prepare expense reports and assist in budget tracking.
• Coordination & Liaison
• Coordinate with different departments for smooth flow of information.
• Arrange logistics for business trips including visas, tickets, accommodation, and itineraries.
• Greet and assist visitors to the executive office.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Professional appearance and demeanor.

Qualifications & Experience

• Graduate in any discipline (preferred: Business Administration, Commerce, or related field).
• Proven experience (1–4 years) as a Personal Secretary, Executive Assistant, or similar role.
• Knowledge of office management systems and procedures.
• Fluency in English (additional languages an advantage).

Job Type: Full-time

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Paid sick time

Work Location: In person