We’re looking for a highly organized and proactive Office Operations Associate to manage the daily admin functions and ensure smooth office operations. From handling office supplies and supervising support staff to coordinating birthdays, team events, and off-sites, you’ll play a key role in keeping our workplace running efficiently and joyfully.
About Inc42 Media
Inc42 is India’s #1 startup media & intelligence platform that informs, educates, and empowers startup & business leaders through its incisive reporting, insightful reports, curated Events & Conferences & communities, and industry-leading executive courses & programs.
Since launching in January 2015 and having risen to become the authoritative voice on India’s startup economy, we've moved markets, gotten the early scoop on billions of dollars of transactions, and told you what's happening deep inside some of the fastest-growing startups & industries alike. Our stories have been followed by the Wall Street Journal, Bloomberg, Reuters, TechCrunch, and other major outlets hundreds of times.
We also track over 10,000+ startups and provide market research and intelligence through our in-depth research reports, and we organise some of the most sought-after conferences and Events for startup & business leaders across India.
The Inc42 Impact
Inc42 stories reach over 50 Mn+ people monthly
Published more than 55,000 stories
Successfully conducted 125+ events
Launched 100+ research reports
Receives 500+ startup applications monthly
Worked with 350+ brands
Key Responsibilities:
1. Office Administration & Facilities Management
Oversee office infrastructure, including space planning and maintenance
Manage office supplies, stationery, and pantry operations
Ensure optimal utility management (electricity, water, internet)
Handle rental agreements, lease renewals, and compliance
Maintain access control systems and security protocols
2. IT & Asset Coordination
Manage IT asset lifecycle, including workstations and peripherals
Oversee software licenses and subscriptions
Coordinate workstation setups and IT access provisioning
Ensure data security protocols and backup systems
Maintain high-speed internet and Wi-Fi infrastructure
3. Vendor & Procurement Management
Screen, onboard, and manage vendor relationships
Negotiate contracts and service level agreements
Process invoices and ensure payment compliance
4. Event & Project Support
Coordinate logistics for internal events and celebrations
Support HR with employee recognition programs
Manage physical event setups and infrastructure
5. Process Optimization
Develop and maintain standard operating procedures
Implement office productivity improvements
Manage business cards, IDs, and press passes
Ownership Areas:
Ensure office premises remain functional, safe, and well-maintained
Maintain accurate inventory tracking and cost-effective procurement
Oversee housekeeping standards and maintenance schedules
Manage office expansions/renovations when required
Who You Are:
2-3 years of experience in office operations/administration
Exceptional organizational and documentation skills
Strong vendor management and negotiation abilities
Proficiency in managing IT assets and office infrastructure
Ability to handle multiple priorities in a fast-paced environment
Your Superpowers:
Spotting operational gaps before they become problems
Making data-driven decisions with common sense
Juggling tasks without dropping the important balls
Communicating clearly with everyone, from vendors to executives
Why This Matters:
Your operational excellence directly enables our team to deliver India's most authoritative startup coverage without administrative distractions.
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