Front Office Cum Admin

Job Title: Front Office cum Admin

Location: AEC Group of Companies, Alappuzha
Department: Administration
Reporting To: COO
Employment Type: Full-Time

Job Summary:

We are looking for a proactive and organized Front Office cum Admin to manage local administrative functions and support day-to-day office operations at our Alappuzha branch. This role is key in ensuring smooth coordination of facilities, logistics, and internal support activities. The ideal candidate should be hands-on, detail-oriented, and familiar with local vendors and service management.

Front Office Responsibilities:

• Greet and attend to all visitors, students, and parents in a courteous and professional manner.
• Handle front desk operations including managing phone calls, emails, and walk-in enquiries.
• Maintain visitor records, enquiry logs, and appointment scheduling.
• Provide accurate information about courses, schedules, and services offered by the institution.
• Ensure the reception area is tidy, well-maintained, and reflects a professional environment.
• Coordinate with academic and operations teams for student-related queries.
• Ensure smooth functioning of office utilities (internet, printer, air conditioning, etc.).

Administrative Duties:

· Maintain office records, documents, and filing systems (both physical and digital).

· Manage office correspondence – emails, letters, couriers, and official communication.

· Coordinate with vendors for office maintenance, repairs, and utility services.

· Track inventory of office supplies and place orders as needed.

· Handle petty cash entries, invoice collections, and basic expense documentation.

· Monitor upkeep of office equipment and ensure timely servicing when required.

· Prepare and maintain administrative reports, records, and data logs.

· Monitor and maintain office supply stock.

Requirements:

• Bachelor’s degree in any discipline.
• 0–3 years of experience in an administrative or office assistant role.
• Proficient in MS Office (Word, Excel, Outlook).
• Good written and verbal communication skills in English and Malayalam.
• Strong organizational skills with attention to detail.
• Professional, courteous, and a team player.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person