Job Description:
- Be responsible for planning, booking, and coordinating the CEO's calendar, including meetings, travel, conferences, events, and private engagements. Ensure that time is used as efficiently as possible.
- Book and arrange travel, including transportation, hotels, restaurants, and conference facilities. Manage visas, travel insurance, and other practical details as needed.
- Preparing meeting documents, sending out invitations, keeping minutes, following up on action items and compiling documentation before and after meetings.
- Manage incoming and outgoing email, phone calls, and mail. Prioritize and filter information, as well as answer questions and forward relevant cases to the right person.
- Create, archive, and structure both physical and digital documents. Ensure that sensitive information is handled confidentially and in accordance with applicable regulations.
- Participating in, and sometimes leading, special projects and initiatives on behalf of the CEO. Follow up on deadlines and report project status.
- Ordering materials and services, keeping in touch with suppliers, and ensuring that the CEO has the resources needed.
- Plan and sometimes participate in representation occasions, collaborate with other key people within the company and contribute to creating good relationships with internal and external partners.
- Assisting with practical details outside of work, such as family logistics, private bookings, and arrangements.
Competence profile:
- Has the ability to handle many parallel tasks and keep track of details.
- Sees what needs to be done and acts before challenges arise.
- Responsive, relationship-building and communicative, both in writing and orally.
- Can handle confidential information and sensitive issues with the utmost care.
- Experience from the furniture industry is an advantage.
- Fluent in local language and English in speech and writing. Additional language skills are an advantage.
- Post-secondary education in administration, economics, communication or equivalent.
- Experience from international operations is an advantage.
Job Type: Full-time
Pay: ₹40,000.00 - ₹70,000.00 per month
Experience:
- Executive Assistant : 2 years (Required)
Work Location: In person
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