- A documentation assistant helps organize, maintain, and manage various types of documents, both physical and electronic, within an organization. They are responsible for ensuring the accuracy, accessibility, and proper storage of important records, often supporting legal, administrative, or technical teams.
- Key Responsibilities:
- Document Management: Establishing and maintaining efficient filing systems (both physical and electronic), indexing, tracking, and ensuring easy retrieval of documents.
- Document Creation and Preparation: Assisting in the creation, formatting, and preparation of various documents, including reports, correspondence, and presentations.
- Record Keeping: Maintaining accurate records of documentation, including version control and status updates.
- Quality Control: Ensuring the accuracy and completeness of documents, and verifying information as needed.
- Communication: Communicating with relevant parties regarding document status, queries, and any necessary clarifications.
- Compliance: Ensuring that documents adhere to relevant legal and organizational standards. Support for Teams: Providing administrative and technical support to teams that rely on document management.
- Specific tasks may include: Scanning, photocopying, and storing documents .
- Managing electronic filing systems . Inputting data into databases and spreadsheets .
- Preparing documents for shipping or distribution . Coordinating with shipping agencies . Maintaining mailing lists .
- Skills and Qualifications: Strong organizational and time management skills .
- Proficiency in using office software (MS Office, etc.) and electronic document management systems . Excellent written and verbal communication skills . Attention to detail and accuracy . Ability to maintain confidentiality
- Problem-solving skills .
- Examples of Documentation Assistant roles:
- Export Documentation Assistant: Specializes in preparing and verifying documents for international exports.
- Logistics Documentation Assistant: Focuses on documents related to transportation and logistics.
- E-Documentation Assistant: Handles electronic filing systems and digital document management.
- Document Control Assistant: Ensures the proper control and management of all documents within a specific area.
- Documentation and Reporting Assistant: May focus on collecting, organizing, and reporting information for specific projects or programs.
- Tamil candidates only
Job Type: Full-time
Pay: ₹8,885.11 - ₹21,662.48 per month
Benefits:
- Food provided
Work Location: In person
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