Responsibilities & Key Deliverables
- Meeting Management: Plan, schedule, and conduct Board, Committee, and shareholder meetings, ensuring compliance with legal requirements (agenda preparation, minutes drafting, follow-up actions, etc.).
- Shareholder Engagement: Convene shareholder meetings, draft notices, prepare minutes, and ensure proper document collation for inspections.
- Annual Report Drafting: Prepare and review reports like Board's Report, Corporate Governance Report, MD&A, Business Responsibility Report, and AGM notices.
- Regulatory Compliance: Ensure adherence to Companies Act, SEBI Listing Regulations, Secretarial Standards, and other relevant rules and circulars.
- Audit Coordination: Collaborate with internal, secretarial, and statutory auditors for audit processes and compliance.
- Related Party Transactions: Manage related party compliance, coordinate for Audit Committee and shareholder approvals, and update related party lists.
- Non-Convertible Debentures: Ensure NCD compliance, liaise with trustees, credit rating agencies, RTA, stock exchanges, and update DLT portal.
- Policy Management: Draft and update company policies as per Companies Act and SEBI Listing Regulations.
- Investor Relations: Work with the investor relations team for analyst/investor meetings and handle security holder queries.
- Statutory Registers & Filings: Update registers, prepare director disclosures, ensure timely filings with ROC/MCA, and stock exchange reporting.
- Data Compilation: Present data effectively to support secretarial team goals and enhance governance practices.
Experience
0 to 3 years
Industry Preferred
Qualifications
Qualified CS
General Requirements
- Drafting Skills: Demonstrate strong drafting skills with proficiency in creating and editing documents, reports, and statements related to secretarial functions.
- Technical Expertise: In-depth knowledge of corporate law, secretarial practices, insider trading regulations, and other relevant legal frameworks.
- Analytical Skills: Strong research and analytical skills to assess regulatory impacts and industry practices.
- Communication Skills: Excellent drafting, presentation, and interpersonal skills to interact with regulators, internal stakeholders, and senior management.
- Attention to Detail: High level of accuracy in document preparation, regulatory filings, and compliance management.
- Proficiency in Technology: Skilled in PC operations and familiar with digital tools for secretarial functions, including MCA version 3.
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