Position: Company Secreteary
No of opening: 1
Reporting to: Director
Qualification: ICSI (all groups to be passeed out)
Mandatory Requirement: Membership ID
Should be comfortable working with a Private, non-listed company
Roles and Responsibilities: -
Secretarial functions:
- To ensure compliance with the provisions of the Company Law, RBI, Stock Exchange, SEBI, FEMA and rules made thereunder and other statutes and bylaws of the company.
- To ensure that the business of the company is conducted in accordance with its objects as contained in its memorandum of association.
- To ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law
- To prepare the agenda and notice of the meeting in consultation with the Chairman and the other documents for all the meetings of the board of directors.
- To prepare Minutes of the meetings and drafting of various resolutions
- To coordinate with RTA and consultants for obtaining ISIN, Demat of shares, etc
- To carry out all matters concerned with the allotment of shares, and issuance of share certificates, including maintenance of the statutory Share Register and conducting the appropriate activities connected with share transfers.
- To prepare, approve, sign and seal agreements, leases, legal forms, and other official documents on the company’s behalf, when authorised by the board of directors or the executive responsible
Legal obligations of the secretary:
- Filling of various documents/returns as required under the provisions of the Company Law,, Stock Exchange, SEBI, FEMA and RBI. Proper maintenance of books and registers of the company as required under the provisions of the Companies Law.
- To see whether legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges have been complied with
- To convene/arrange the meetings of directors, on their advice.
- To issue notice and agenda of board meetings to every director of the company.
- To record the minutes of the proceedings of the meetings of the directors
- To implement the policies formulated by the directors.
- To deal with all correspondence between the company and the shareholders
- To issues notice and agenda of the general meetings to the shareholders.
- To keep the record of the proceedings of all general meetings.
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