A back office executive provides crucial support by managing internal administrative and operational tasks, such as data entry, record maintenance, filing, and communication with other departments to ensure smooth, efficient, and organized operations within an organization. They handle various back-end duties that are essential for business functions but do not involve direct customer interaction. Key responsibilities of a Back Office Assistant:
- Administrative Support:
- Manage and organize files, documents, and records.
- Process and enter data accurately into systems.
- Maintain office stationery, equipment, and pantry items.
- Negotiate with vendors for better deals on office supplies.
- Record Keeping:
- Maintain accurate and up-to-date records of important information.
- Manage petty cash and expense records.
- Oversee visitor logs and phone call records.
- Coordination and Communication:
- Coordinate with different departments to ensure seamless operations.
- Communicate with vendors and suppliers regarding orders and services.
- Distribute communications and assist in scheduling meetings.
- Operational Support:
- Monitor and maintain office hardware and software tools.
- Assist with IT issues by working with IT executives.
- Implement and monitor security policies for digital information.
- Reporting:
- Prepare reports, presentations, and business correspondence.
- Help in resolving internal issues and suggesting workflow improvements.
Essential Skills:
- Excellent organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Effective written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Problem-solving and critical thinking skills.
Job Type: Full-time
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
- Health insurance
- Paid sick time
Work Location: In person
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