Key Responsibilities
Office & Facility ManagementManage day-to-day administration and operations across both Bangalore and Noida offices.Ensure office infrastructure, utilities, security, and housekeeping are functioning smoothly.Oversee pantry, reception, meeting rooms, and office supplies to maintain a productive work environment.Ensure compliance with local labor, safety, and environmental regulations for both offices.Plan and manage space utilization, seating allocations, and office expansion/move projects when required.
Travel & Expatriate ManagementHandle end-to-end travel arrangements for global expatriates including flights, visas, accommodations, and commutes.Manage local and international travel bookings for employees, ensuring cost efficiency and smooth experiences.Coordinate airport pick-ups, drop-offs, and ground transport for visiting employees and clients.
Vendor & Procurement ManagementBuild and maintain strong relationships with vendors across cabs, facilities, infrastructure, telecom, housekeeping, marketing collaterals, and other services.Negotiate contracts, monitor service-level agreements, and ensure cost-effective and quality service delivery.Evaluate new vendors and suppliers as per company needs.
Employee Experience & HR SupportPartner with HR to drive employee engagement through well-maintained office facilities and seamless support services.Support onboarding by ensuring workstation readiness and smooth integration of new joiners.Assist HR in organizing in-office events, celebrations, and employee engagement activities.
Budgeting & ReportingPrepare and manage budgets for office administration, travel, and vendor expenses.Monitor expenditures and optimize costs without compromising on quality.Provide timely reports to HR Head and management on facilities, travel, and admin-related metrics.
Compliance & Risk ManagementEnsure adherence to company policies and statutory requirements in facilities and vendor operations.Maintain contracts, agreements, and documentation for all service providers.Proactively identify risks and implement preventive measures for business continuity.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 7 –10 years of experience in administration, office management, or facility management, preferably in a global/tech organization.
- Strong vendor management, negotiation, and stakeholder management skills.
- Excellent organizational, problem-solving, and multitasking abilities.
- Strong communication skills with fluency in English (written & spoken).
- Proficiency with MS Office, spreadsheets, and basic budgeting tools.
- Ability to work across multiple locations and manage diverse needs.
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