Admin Executive – Roles & Responsibilities (Real Estate Background – 3–4 Years Experience)
1. Site & Office Coordination
- Assist in managing day-to-day operations at project sites and corporate office.
- Coordinate between site staff, project managers, vendors, and HO admin.
- Ensure site offices are maintained with all required supplies and equipment.
2. Document Handling & Filing
- Maintain proper documentation for agreements, approvals, vendor files, attendance sheets, and statutory records.
- Digitize and update admin-related documents for easy access and retrieval.
- Handle filing of incoming/outgoing letters, courier logs, and internal memos.
3. Vendor & Facility Support
- Assist in coordinating with vendors for services like housekeeping, security, stationery, and transport.
- Follow up for quotations, service agreements, and maintenance schedules.
- Track petty cash usage and maintain expense logs.
4. Labour & Manpower Support
- Maintain attendance records and muster rolls for site labor and support staff.
- Coordinate with HR for contractor labor data, ID cards, and deployment reports.
- Keep daily workforce strength data and share reports with the project/admin head.
5. Procurement & Inventory
- Manage local purchase of admin items and consumables for sites.
- Maintain stock registers for stationery, housekeeping items, tools, and PPEs.
- Check material delivery at site and ensure proper entry in inward registers.
6. Travel, Logistics & Events
- Assist in booking local transport, accommodation, and refreshments for visitors and staff.
- Coordinate logistics for internal meetings, site visits, audits, and events.
- Maintain proper records of vehicle usage and fuel reimbursements.
7. Safety & Housekeeping
- Ensure daily housekeeping and sanitation is maintained at project offices.
- Support the safety team in distributing PPE and maintaining stock levels.
- Record any admin or safety issues reported at the site and escalate them.
8. Communication & Reporting
- Draft and send basic emails, memos, and reports to vendors and internal departments.
- Share daily or weekly admin updates and labor reports to senior executives.
- Handle telephone calls, visitor entries, and courier dispatches.
Job Type: Full-time
Pay: ₹25,381.02 - ₹30,088.87 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
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