We are seeking a detail-oriented and proactive Manager – Administration to oversee and streamline our administrative operations, with a strong focus on travel coordination, inventory management, procurement, and vendor relationships. The ideal candidate will ensure organizational efficiency, cost-effectiveness, and compliance with company policies.
Key Responsibilities:
Travel Management:
Plan, book, and manage travel arrangements for employees including flights, accommodation, and transportation. Ensure compliance with internal travel policies and cost-efficiency in bookings.Visa Coordination:
Oversee the end-to-end visa application process. Ensure all necessary travel documentation is complete and compliant with international regulations for employee travel.Inventory Management:
Monitor inventory levels, track consumption patterns, and ensure appropriate storage and maintenance. Implement strategies to optimize stock control and reduce wastage.Vendor Supplier Coordination:
Liaise with suppliers for timely procurement of goods and materials. Negotiate pricing, service terms, and maintain strong supplier relationships to ensure quality and timely delivery.Asset Management:
Maintain accurate records of company assets including machinery, equipment, and supplies. Ensure proper tagging, servicing, and accountability of all assets.Procurement Oversight:
Lead the procurement lifecycle – vendor selection, evaluation, contract negotiation, and purchase order approvals – while ensuring timely delivery and quality assurance.Budget Management:
Develop and manage budgets related to travel and administrative procurement. Track expenses, identify cost-saving opportunities, and ensure alignment with organizational financial goals.Reporting Analysis:
Prepare regular reports on travel expenses, inventory usage, and procurement trends. Use data to support strategic decision-making and process improvements.
Qualifications
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Bachelor’s degree in Business Administration, Operations, or a related field (Master’s preferred).
Minimum of 3–5 years of relevant experience in administration, procurement, or facility management.
Strong negotiation, organizational, and multitasking skills.
Proficient in MS Office and inventory/travel management software.
Excellent communication and interpersonal skills.
Ability to work independently and manage a cross-functional team.
Additional Information
Join a small, ambitious, and international team and enjoy the following benefits:
Competitive salary and benefits package (ESOP)
- Key role in shaping a fast-growing climate tech startup
- Support for learning professional development
- A culture of undogmatic, unbureaucratic creativity and collaboration
