Accounts Assistant and Billing

Job Description: Accounts Assistant and Billing Staff – Footwear Manufacturing Factory

Job Title: Accounts Assistant and Billing Staff
Department: Accounts and Finance
Location: Kinnalur, Kozhikode, Kerala
Reports To: Accounts Manager/Finance Head

Role Overview:

The Accounts Assistant and Billing Staff will support the accounts and finance team by managing billing operations, maintaining accurate financial records, and ensuring the timely processing of invoices. This role requires attention to detail, knowledge of accounting principles, and proficiency in billing software, ensuring compliance with company policies and regulations.

Key Responsibilities:1. Billing and Invoice Management

• Prepare and issue accurate invoices to customers in a timely manner.
• Verify billing details, including pricing, taxes, and discounts, ensuring adherence to company policies.
• Process credit notes, debit notes, and resolve billing discrepancies with customers.
• Maintain a proper filing system for invoices and related documents for easy retrieval.

2. Accounts Receivable and Payable

• Record and update accounts receivable and payable ledgers accurately.
• Reconcile payments received with issued invoices and follow up on overdue payments.
• Process supplier invoices and ensure timely payments to vendors.
• Assist in preparing statements of accounts and outstanding reports.

3. Financial Record Keeping

• Maintain accurate and up-to-date records of all financial transactions in the accounting system.
• Assist in the preparation of monthly and annual financial reports.
• Reconcile bank statements, customer accounts, and vendor accounts periodically.

4. Tax Compliance

• Calculate and apply appropriate taxes (e.g., GST, VAT) on invoices.
• Assist in preparing tax returns and ensuring compliance with local tax regulations.
• Maintain proper documentation for audit and tax purposes.

5. Reporting and Coordination

• Generate periodic billing and financial reports for management review.
• Liaise with sales and production teams to resolve any discrepancies in orders or invoices.
• Support the accounts team during audits by providing necessary documents and data.

6. Process Improvement

• Identify inefficiencies in the billing and accounting processes and suggest improvements.
• Assist in implementing new accounting software or tools to streamline operations.

Key Skills and Competencies:

• Accounting Knowledge: Familiarity with accounting principles, bookkeeping, and financial reporting.
• Attention to Detail: High level of accuracy in data entry and invoice preparation.
• Technical Proficiency: Proficient in accounting software (e.g., Tally, QuickBooks, or SAP) and Microsoft Excel.
• Numerical Skills: Strong mathematical aptitude for calculating taxes, discounts, and reconciliations.
• Communication Skills: Ability to interact professionally with internal teams, vendors, and customers.
• Problem-Solving: Quick resolution of billing and payment issues.
• Time Management: Ability to manage multiple tasks and meet deadlines.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• 1-3 years of experience in a similar role, preferably in a manufacturing or footwear industry.
• Knowledge of tax regulations, including GST/VAT compliance, is a plus.
• Familiarity with ERP systems used in manufacturing environments is desirable.

Performance Metrics:

• Accuracy in billing and invoicing.
• Timely processing of accounts receivable and payable.
• Adherence to tax compliance and reporting deadlines.
• Customer and vendor satisfaction in resolving billing queries.
• Contribution to the efficiency of accounting processes.

Work Environment and Benefits:

• Work in a collaborative environment within the footwear manufacturing industry.
• Opportunities for career development and professional growth.
• Competitive salary with additional benefits like performance incentives.
• Exposure to industry-standard accounting practices and software.

Job Type: Full-time

Pay: ₹10,000.00 - ₹20,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• Tally: 1 year (Preferred)
• total work: 1 year (Preferred)
• Accounting and Billing: 1 year (Preferred)

Work Location: In person

Expected Start Date: 15/06/2025