Accounting Assistant

Position: Accounting Assistant

Location: Bengaluru
Experience Required: 3–4 years in Accounts Payable
Reports To: Finance Team Lead

Role Overview:

As an Accounts Payable Assistant, you will play a pivotal role in managing the end-to-end accounts payable process across multiple entities and countries. Your responsibilities will encompass invoice processing, payment scheduling, vendor management, reconciliations, intercompany transactions, and reporting, all aimed at ensuring the efficient and accurate handling of financial transactions within the company.

Key Responsibilities:

• Invoice Processing & Verification: Accurately process and verify supplier invoices, ensuring compliance with company policies and procedures.
• Payment Scheduling & Execution: Prepare and execute timely payments to vendors, adhering to agreed-upon terms and conditions.
• Vendor Account Management: Maintain and update vendor records, ensuring accuracy and completeness of information.
• Reconciliation of Accounts: Reconcile vendor statements and resolve any discrepancies or issues promptly.
• Expense Coding & Allocation: Assign appropriate cost codes to invoices and ensure proper allocation of expenses.
• Month-End Closing Support: Assist in month-end closing activities, including accruals and preparation of accounts payable reports.
• Reporting & Analysis: Generate and analyse accounts payable reports, providing insights into outstanding liabilities and cash flow management.
• Vendor Communication: Serve as the primary point of contact for vendor inquiries, addressing and resolving payment-related issues.
• Compliance & Documentation: Ensure compliance with internal controls and financial regulations, maintaining accurate and organized financial records.
• Collaboration with Internal Teams: Work closely with procurement, finance, and other departments to resolve invoice discrepancies and improve processes.
• Process Improvement: Identify opportunities for process improvements to enhance efficiency and effectiveness in the accounts payable function.
• Intercompany Transactions Management: Oversee intercompany transactions, ensuring accurate recording and reconciliation across entities.
• Intercompany Reconciliations: Perform regular intercompany reconciliations to ensure accuracy and resolve any discrepancies.
• Intercompany Billing & Settlements: Coordinate intercompany billing and settlements, ensuring timely and accurate processing.
• Intercompany Reporting: Assist in preparing intercompany reports for management review and statutory reporting.

Qualifications & Skills:

• Educational Background: Bachelor’s or master’s degree in accounting, Finance, or a related field.
• Experience: 3–4 years of experience in accounts payable or a related finance role.
• Technical Skills: Proficiency in accounting software (e.g., SAP, Oracle, Dynamics 365) and Microsoft Excel.
• Knowledge: Strong understanding of accounts payable principles and practices.
• Communication Skills: Excellent written and verbal communication skills.
• Analytical Skills: Strong analytical and problem-solving abilities.
  • Attention to Detail: High level of accuracy and attention to detail in financial data entry and reporting.
  • Organizational Skills: Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

  Desirable Attributes:

  • ERP Systems Experience: Experience with ERP systems and financial software, preferably SAP or Oracle.
  • Process Improvement: Experience in identifying and implementing process improvements in accounts payable.

  Benefits:

  • Competitive Salary: Attractive salary package.
  • Flexible Working Arrangements: Hybrid/Remote work options.
  • Professional Development: Opportunities for career growth and development.
  • Work-Life Balance: Supportive work environment promoting work-life balance.