Typist

Job Description: Typist at Nursing Coaching Institute

Position: Typist
Location: Chandigarh
Reports To: Office Manager / Administrative Head

Job Overview:

The Typist will be responsible for efficiently typing and managing documents for the nursing coaching institute. This includes transcribing lectures, preparing study materials, typing examination papers, handling administrative forms, and maintaining records. The typist should have a keen eye for detail and accuracy, ensuring that all documents are properly formatted and error-free.

Key Responsibilities:

• Document Typing and Formatting:
• Typing study materials, lecture notes, and handouts for students.
• Preparing and formatting exam papers and other academic materials.
• Ensuring that all documents are error-free, grammatically correct, and consistent in style.
• Converting handwritten notes or scanned documents into typed formats.
• Data Entry and Record Keeping:
• Maintaining accurate and organized records of student attendance, grades, and other administrative data.
• Entering data into various software applications (e.g., spreadsheets, databases).
• Assisting in the preparation of reports and correspondence related to institute operations.
• Correspondence:
• Drafting and typing official emails, letters, and memos as instructed by senior staff.
• Communicating with students and staff regarding important announcements and schedules.
• Administrative Support:
• Assisting the administrative team with clerical duties as needed.
• Maintaining a filing system (both electronic and paper) for easy access to documents.
• Assisting with the preparation and distribution of newsletters, circulars, and promotional materials.
• Confidentiality and Security:
• Ensuring that all student and institutional data are kept confidential and secure.
• Adhering to policies regarding data protection and privacy.
• General Office Duties:
• Answering phone calls and directing inquiries to the appropriate personnel.
• Assisting in organizing meetings and taking minutes if required.
• Maintaining office supplies and equipment in good condition.

Required Skills and Qualifications:

• Education: Minimum of a high school diploma; a certificate or diploma in office administration or similar is preferred.
• Typing Speed: A typing speed of at least 40-50 words per minute with high accuracy.
• Proficiency in Software: Familiarity with word processing software (MS Word, Google Docs), spreadsheets (MS Excel, Google Sheets), and other office applications.
• Attention to Detail: Strong attention to detail, ensuring high accuracy in all typed materials.
• Communication: Good written and verbal communication skills.
• Organizational Skills: Ability to manage multiple tasks simultaneously and maintain organized records.
• Experience: Prior experience in a similar role (typing, administrative work) is preferred but not mandatory.
• Knowledge of Medical Terminology: Basic understanding of medical terminology, especially related to nursing, is an advantage but not required.

Working Conditions:

• Full-time position with working hours from [Insert working hours].
• Based in an office environment with occasional flexibility for remote work (if applicable).
• Regular interaction with students, faculty, and administrative staff.

Salary and Benefits:

• Competitive salary, based on experience.

Job Type: Full-time

Pay: ₹10,000.00 - ₹18,000.00 per month

Work Location: In person