Job Title: Tender Executive – Survey Equipment
Department: Sales / Tendering
Location: Okhla Phase 1 , Delhi
Job Purpose:
To manage and execute the entire tendering process for survey instruments, including identifying tender opportunities, preparing documentation, coordinating with internal departments, and ensuring timely submission of tenders as per government/private procurement requirements.
Key Responsibilities:
- Tender Identification & Analysis:
- Regularly monitor e-portals (GeM, CPPP, E-Tender portals, etc.) for relevant tender opportunities in the survey instruments industry.
- Analyze eligibility, scope, specifications, and terms & conditions of tenders.
- Tender Documentation & Submission:
- Prepare and compile technical and commercial bid documents as per tender requirements.
- Coordinate with technical teams for datasheets, product compliance, certifications, and brochures.
- Ensure timely submission of physical and online tenders without errors.
- Vendor Registration & Compliance:
- Maintain vendor registrations on government and institutional portals.
- Ensure all documents like ISO certificates, GST, PAN, company profile, turnover certificates, etc., are up-to-date and compliant.
- Coordination & Communication:
- Liaise with suppliers, manufacturers, and internal sales/technical teams to gather necessary inputs.
- Communicate clarifications, corrigenda, and changes from tender authorities to concerned stakeholders.
- Tender Follow-up & Reporting:
- Track tender status, including participation, result declaration, and contract award.
- Maintain proper filing of tender submissions and records for audits.
- Prepare regular MIS reports related to tenders submitted, won, or lost.
- Post Tender Activities:
- Assist in post-tender documentation such as agreements, LoAs, or work orders.
- Coordinate for EMD/BG submission and refunds.
Key Skills & Competencies:
- Good understanding of government procurement process and GeM/e-Procurement portals
- Attention to detail and documentation accuracy
- Strong coordination and communication skills
- Proficiency in MS Office (Word, Excel, Outlook)
- Ability to work under pressure and meet deadlines
- Knowledge of survey instruments like Total Stations, DGPS, Theodolites, etc. (preferred)
Qualifications & Experience:
- Graduate in any discipline (Science/Engineering preferred)
2–5 years of experience in tendering, preferably in the survey instruments or related technical equipment industry
Job Types: Full-time, Permanent, Fresher
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Schedule:
- Day shift
- Morning shift
Supplemental Pay:
- Yearly bonus
Education:
- Bachelor's (Preferred)
Experience:
- Tender Executive: 2 years (Preferred)
Work Location: In person