Talent Acquisition Agency PMO Coordinator

Extraordinary teams building inspiring projects:

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.

Job Summary:

In this role, you will act as a liaison between candidates, recruiters, and hiring managers. You will manage and track requisitions and applications, including scheduling interviews, coordinating travel, pipelining candidates selected for hire, and coordinating new-hire onboarding. Your work will be instrumental in attracting and retaining top talent at Bechtel.

Major Responsibilities:

• Create & Manage Job Postings: Develop job posting templates, assist hiring managers, and ensure alignment with job classifications and job keys.
• Work Order Processing: Create, review, and revise work orders for data accuracy, pay rates, assignment updates, and compliance with staffing agreements.
• Interview Coordination: Schedule interviews, manage communication with staffing agencies, and ensure interviews are aligned with time zones.
• Onboarding & Reporting: Manage first-day reporting instructions, badging paperwork, and provide required information to staffing agencies and projects.
• Personnel Monitoring & Compliance: Track personnel assignments, ensure timely processing of assignment extensions and policy compliance.
• Agency Conversions & Release Notifications: Coordinate conversions of agency staff to Bechtel and handle release notifications and work order deactivations.
• Fieldglass System & Vendor Management: Use Fieldglass software to troubleshoot issues, recommend process improvements, and assist with system configuration.
• Data Collection & Reporting: Collect, analyze, and assemble data for personnel reports, timekeeping, and expense management.
• Vendor Relations & Supplier Onboarding: Build relationships with vendors, assist with onboarding, contract negotiations, and system setup for suppliers.
• Training & Continuous Improvement: Train team members on PMO standards, monitor PMO mailbox actions, and support special projects.

Education and Experience Requirements:

• Bachelor's degree in HR/Finance or related field. In lieu of degree position requires minimum two (2) years work experience in a HR Processing/Administrative role and two (2) to eight (8) years' experiences in a payroll processing or finance role.
• Experience and familiarity with payroll processing in SAP, Oracle, Fieldglass, or other ERP systems.

Required Knowledge and Skills:

• Experience with HR/payroll processing in SAP, Oracle, or other ERP systems.
• Familiarity with relocation policies, assignment conditions, and government GSA requirements.
• Experience in personnel functions such as compensation, EEO, employment, and training & development.
• Ability to work in a fast-paced, high-volume environment with strong attention to detail.
• Strong customer service skills with the ability to establish and maintain effective working relationships.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.