Job Summary
We are seeking a highly organized and professional Secretary to the Chairman and Managing Director (CMD). The ideal candidate must be fluent in English, Malayalam, and Tamil, with a strong ability to multitask and manage administrative duties in a fast-paced environment. Prior experience in the healthcare sector will be an added advantage.
Key Responsibilities
- Manage CMD's daily calendar, including appointments, meetings, conferences, and travel.
- Attend meetings and accurately record minutes.
- Handle phone calls, emails, and all correspondence with professionalism.
- Draft and prepare various letters, certificates (leave, medical, insurance, fitness), and official communications.
- Maintain confidentiality and ensure all documents are securely handled.
- Organize and maintain electronic and paper records for easy accessibility.
- Coordinate travel and accommodation arrangements for CMD and associated events.
- Assist in preparing reports, speeches, conference proceedings, and presentations.
- Schedule and coordinate patient consultations, follow-ups, and surgeries.
- Liaise with international patients and referral doctors, manage medical record transmission and communication.
- Work closely with hospital departments (admissions, counseling, etc.) to ensure smooth patient support and coordination.
- Support the renewal of medical journals and professional memberships.
Requirements:
- Fluency in English and Malayalam (Tamil proficiency preferred).
- Minimum 5 years of experience as a secretary or in a similar administrative role.
- Excellent communication and interpersonal skills.
- Strong organisational skills and keen attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Prior experience in a healthcare or hospital environment is desirable.
Qualifications:
- Any Degree
Job Types: Full-time, Permanent
Benefits:
- Leave encashment
- Provident Fund
Schedule:
- Day shift
- Weekend availability
Supplemental Pay:
- Yearly bonus
Education:
- Bachelor's (Preferred)
Experience:
- As Secretary role: 5 years (Required)
Language:
- The candidate should speak Malayalam very fluently. (Required)
Work Location: In person