Job description
- Check and Sort Emails: Regularly check the Director’s emails, highlight key messages, forward relevant ones, and delete unwanted emails.
- Reply & Forward Emails: Respond to important emails on the Director’s behalf, forwarding legal and critical communications to the appropriate departments.
- Manage WhatsApp Communication: Monitor and reply to urgent WhatsApp messages, sharing important updates as needed.
- Fix Appointments: Schedule appointments with clients, doctors, lawyers, and internal teams, while tracking missed or delayed appointments.
- Coordinate Meetings: Organize internal and external meetings, including sales and training sessions, and maintain records of all training sessions, including dates, trainers, and attendees.
- Reminders & Follow-ups: Set reminders, track pending tasks, and ensure timely completion of assigned actions. Provide reports on tasks assigned, completed, and pending.
- Daily Setup: Prepare the Director’s laptop, clean the screen, and ensure all devices (phone, notebook) are ready for the day.
- Manage Communication: Update personal WhatsApp, share work-related updates, and maintain smooth communication between the Director and internal teams.
- Assist with Sales & Content: Help with sales calls, knowledge capture, content development, and preparing meeting forms.
- Additional Projects: Assist with additional projects assigned by the Director, tracking start and end dates.
- Sales Leads & Feedback: Forward sales inquiries, track lead follow-ups, and maintain a report on sales inquiries, follow-ups, and closed deals. Ensure feedback and revenue details are provided.
- Team Coordination & Reporting: Track meeting issues, monitor weekly schedules, and ensure task completion. Provide daily updates and critical information to the Director.
- Admin & Procurement: Ordering monthly Groceries and Kitchen items for Office and Pantry use and keeping a stock of the same . Must create a list of items required visit Reliance store with an office assistant to shop for necessary items. Taking CC or cash from Accounts and submit the Bill for the same .
Qualifications:
- Proven experience as an Executive Assistant or in a similar role.
- Excellent organizational, time management, and communication skills.
- Proficient in email management, MS Office, and WhatsApp communication.
- Strong attention to detail and ability to manage multiple tasks efficiently.
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
Education:
- Bachelor's (Preferred)
Experience:
- Executive Assistant: 1 year (Required)
Language:
- English (Required)
Work Location: In person