Location: Science city Experience: 4–5 Years Employment Type: Full-time Reports To: Principle architect
About the Role:
We are seeking a proactive and detail-oriented Personal Assistant (PA) with a background in architecture or design to support a principal architect. This role is ideal for someone who understands the nuances of the creative industry and can efficiently manage coordination, reminders, and follow-ups across multiple ongoing projects and stakeholders.
Key Responsibilities:
- Calendar & Schedule Management:
- Maintain and update daily schedules.
- Set up and manage meetings, site visits, and deadlines.
- Send timely reminders for appointments and deliverables.
- Project Coordination:
- Act as a liaison between the team and clients, consultants, and internal departments.
- Track project timelines, follow up on task completions, and ensure smooth communication flow.
- Help manage project documentation and ensure all files are up-to-date.
- Communication & Follow-up:
- Draft and respond to emails professionally.
- Follow up with internal and external stakeholders to ensure timely responses and deliverables.
- Keep minutes of meetings and circulate action items.
- Administrative Support:
- Prepare presentations, reports, and other project-related documents as required.
- Assist in managing travel plans and other logistical needs.
- Maintain confidentiality and handle sensitive information with discretion.
- Design & Documentation (if applicable):
- Assist in reviewing design proposals and presentations.
- Use design software (AutoCAD, SketchUp) for basic edits or documentation support.
Required Qualifications & Skills:
- Bachelor’s degree in Architecture, Interior Design, or a related design discipline.
- 4–5 years of experience in a PA, coordination, or administrative support role.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software is a plus.
- Ability to work independently, take initiative, and manage time effectively.
Preferred Attributes:
- Familiarity with design processes and architectural workflows.
- Proactive, reliable, and attentive to details.
- Ability to thrive in a fast-paced, creative environment.
Job Types: Full-time, Permanent
Pay: ₹25,000.00 - ₹30,000.00 per month
Ability to commute/relocate:
- Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Coordination: 4 years (Preferred)
- Personal assistant: 4 years (Preferred)
Work Location: In person