Job description
Position Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team and ensure the smooth operation of our office. The ideal candidate will be detail-oriented, have excellent communication skills, and be able to manage multiple tasks efficiently.
Job Purpose:
The Operations and Logistics Administrator is responsible for supporting the smooth day-to-day operations of the company by coordinating logistics, managing administrative tasks, maintaining inventory records, and liaising with suppliers, customers, and internal departments to ensure efficient service delivery.
Key Responsibilities:Logistics & Supply Chain Support
- Coordinate inbound and outbound shipments, including documentation and scheduling.
- Track deliveries and resolve shipment delays or discrepancies.
- Maintain accurate inventory records and stock levels.
- Liaise with suppliers, transport companies, and warehouse staff to manage supply chain activities.
- Ensure compliance with import/export regulations and company policies.
- Office Management: Oversee daily office operations.
- Communication: Answer and direct phone calls, respond to emails, and handle correspondence on behalf of the team.
- Document Management: Prepare, format, and proofread documents, reports, and presentations. Maintain and organize electronic and paper filing systems.
- Customer Service: Inbound and Outbound calls
- Data Entry: Input and update data in various systems and databases accurately.
- Leader Quality
- Check Deliverables and calls
- Maintain the Excels
- Upload and maintain Purchase Orders
- Maintain companies status
Operations Support
- Assist in planning and executing operational processes and procedures.
- Support production or service teams with necessary logistical and administrative assistance.
- Maintain operations documentation such as schedules, logs, and status reports.
- Provide insights or reports to improve operational efficiency.
Administrative Duties
- Maintain organized filing systems for logistics and operational documents.
- Prepare and process purchase orders, invoices, and delivery notes.
- Assist with data entry, internal reports, and updating system records.
- Support meetings, travel bookings, or scheduling for operations staff.
Communication & Coordination
- Serve as a point of contact between logistics partners and internal departments.
- Provide updates to management regarding shipments, inventory, or operational issues.
- Resolve routine logistical and administrative issues in a timely manner.
Requirements:Education & Experience
- Diploma or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or experience in related field.
- 2+ years of experience in a similar operations/logistics support role.
Skills
- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or logistics software is a plus.
- Attention to detail and ability to multitask in a fast-paced environment.
Preferred Attributes
- Familiarity with shipping procedures and customs regulations (if international).
- Analytical mindset and problem-solving ability.
- Ability to work independently and as part of a team.
Job Types: Full-time, Permanent
Pay: ₹10,358.28 - ₹31,330.42 per month
Benefits:
- Health insurance
- Provident Fund
Schedule:
- Day shift
Work Location: In person