Company Description
IQ-EQ is part of a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.
Job Description
Job Summary
- To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A
- To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
- To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
- To build, develop and maintain partnerships with Operation teams in MAU
- To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed.
Core Responsibilities
- Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A.
- Acts as a point of contact for daily operations on complex clients
- Assist with the audit process, Attend board and shareholders meetings
- Finalise board minutes, prepare complex board packs
- Review board minutes of more junior team members
- Prepare and review RCS, RBO, UBO and other related documents
- Review of bank account opening forms
- Coordinate with the MAU FCS and Payment team on payments processing
- Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments
- Conduct/review Compliance File Review (CFRs) of Client files
- Assists on client onboarding processes.
- Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team
- Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
- To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team.
- Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
- Seeks knowledge and expertise for their own professional development.
- Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.
Workflow Management
- Ensures timesheets are completed daily and accurately filed for all hours worked.
Systems
- Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
- Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
- Monitor and ensure that Antrance is properly updated in line with internal guidelines
- Understands and uses best practice on workflow platform/s.
Risks
- Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
- Acquires knowledge of risk factors and potential breach.
Qualifications
Essential
Education / professional qualifications
- Holds CS final qualification only
- 5+ years post qualification exp in Corporate, Company or Fiscal law
Background experience
- Conversant with corporate secretarial practices, especially in the areas of Funds and Special-Purpose Vehicles
- Private equity / real estate markets experience; knowledge of different Fund structures and vehicles.
Technical
- Actual work experience in the board governance and corporate secretarial functions, including preparation of board materials, attending/leading board meetings, acting as company secretary, drafting of complex minutes, filings with regulatory bodies, etc.
Computer / program knowledge
- Experience in e-mail, word processing, Microsoft excel, presentation and video conferencing applications such as Microsoft Office.
- Effective written and advance verbal communication skills.
Language
- Fluency in English is mandatory.
Desired
- Experience working in Financial Services or Shared Services office environment.
- Experience working in a multinational office environment.
- Experience being a corporate secretary, paralegal, or other similar job, in other jurisdictions.
- Being conversant with corporate secretarial practices, especially in the areas of funds and special-purpose vehicles is an advantage
- Language - Fluency in French is an advantage.
Additional Information
At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.