- Core Procurement (Material & Services) Purchase Requisition (PR) Review
- Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR
- Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as:
- Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category
- Preparing the request for information (RFI) document for bidder evaluation
- Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)
- Preparation of the Request for Proposal (RFP) document
- Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors Technical and Commercial bid evaluation of vendors
- Conducting fact-based negotiations/e-auction with shortlisted bidders
- Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA Contract Preparation and Order Placement
- Prepare contract document as per stated protocols & standard templates
- Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
- Maintain the contract document for future reference as per defined document management policy
- Send the contract to vendor and all identified stakeholders
- Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts:
- Based on approved NFA, prepare, review and issue rate contracts
- Prepare master outline agreement (OA) in ERP system based on rate contract
- Prepare PO / SO for procurement under valid rate contract Associated Procurement Activities Post Order Management
- Prepare Billing Break Up and get it uploaded in SAP, if applicable
- Expediting of ordered materials for timely delivery
- Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery
- Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.
- Facilitate closure of contracts and take necessary actions
- Manage inbound logistics services for other Ex-Works Domestic Supplies
- Execute contingency plans in case of immediate business requirements Supplier Management Supplier/ Vendor Identification and Onboarding
- Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
- Check details of forms submitted by vendor for their completeness and validity of documents
- Interact and take approval of Quality/ User/HSE department for vendor assessment if required
- If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor
- Populate required data and documents into MDG/Ariba system to get vendor code created in SAP Supplier/ Vendor Performance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as
- Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated
- Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
- Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level
- Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories
- Identify and seek opportunities to improve efficiency and value by analyzing data
Qualifications and Experience
- 5-10 years of experience in Buyer activities within the Thermal Power Plant and Manufacturing Plant industry.
- B.Tech in Electrical/Mechanical/Civil Engineering.
- MBA qualification.