Junior Associate will be responsible for ensuring completion of delivery of day-to-day transactions and activities within Procurement function (for e.g., Invoice Processing, Vendor Management, Travel & Expense Management, Accounts Payable, Purchasing, PO Processing (Creation and placement), Change Request, Management Reporting, Analysis, Customer Support / Vendor Support - Voice calling, Supplier Sourcing and Research, Supplier Selection and Negotiation)
Key responsibilities for the Junior Associate will include:
Performance and day-to-day delivery of Procurement processes, sub-processes, activities, and transactions
Service Delivery
- Knowledge to perform and deliver one or more of the following Procurement activities:
- Invoice Processing
o Invoice Processing, review, and processing of vendor invoices accurately and in a timely manner
o Invoice matching
o Experience with 3-way matching
- Purchasing / PO Creation
o Purchasing Confirmation
o Purchase order creation and placement
o Purchase order enter, update, approval
o Purchasing PO Discrepancy Resolution
o New Item Request Process
o Change Item Request Process
o Customer Service Requests
o Vendor Management including Issue Resolution
- Customer Service
o Customer Service Requests
o Customer support / vendor support (Voice Calling)
o Customer Service Follow-ups
o Invoice pre-processing (Receiving)
- Vendor Management
o Responding to vendor inquiries and resolution of discrepancies in a timely and professional manner.
o Maintaining positive relationships with vendors to facilitate smooth transactions.
o Reconciling statements and resolving discrepancies with vendors
- Travel and Expense Management
o Reviewing and processing employee expense reports, ensuring compliance with company policies.
o Verifying receipts and reconciling expense claims with supporting documentation.
- Accounts Payable
o Maintain accurate and organized records of accounts payable transactions.
o Assist in month-end closing activities related to accounts payable.
- Provide necessary documentation and reports for financial reporting.
- Ensure compliance with company policies, accounting principles, and relevant regulations.
- Stay informed about changes in accounting standards and best practices in Procurement function
Support to Team Lead
Support Team Lead (as required) in areas such as:
- Operational Excellence
- Process Improvements
- Reporting
3) Attributes Required
Experience
Qualifications
Qualifications
- B. Com / BBA / BMS or similar three-year graduate course
0-1 years of previous work experience- Freshers – basic accounting knowledge and computer skills / MS Office
- Basic / working knowledge of Finance processes
- Effective communication, problem solving and analytical skills.
- Prior experience in BPO sector (preferred)
P2P function specific knowledge (preferred)- B. Com / BBA / BMS or similar three-year graduate course