Chief of Staff

Job Title: Chief of Staff

Key Functions: Procurement, Admin & HR

Role Overview:

We are seeking an experienced professional to lead the Procurement, Administration, and Human Resource functions for our growing network of childcare centres. This is a senior managerial role ideal for someone who thrives in a multi-functional environment to streamline backend operations, manage people and vendors, and ensure all centres run efficiently and compliantly.

Support Team:

This role will have 1 or 2 support staff reporting in this role but will be expected to get personally involved in delivering results from the ground up.

Key Responsibilities:

• Design and execute procurement strategies aligned with cost-efficiency and operational excellence.
• Source, evaluate, and manage vendors for educational tools, hygiene supplies, food services, electronic devices and facility maintenance.
• Negotiate contracts and service-level agreements (SLAs); ensure vendor performance tracking and cost control.
• Oversee inventory management and timely deliveries across centres.
• Standardize procurement procedures across locations and track compliance.
• Supervise all administrative functions including maintenance, licenses, security, utilities, and housekeeping.
• Maintain all statutory and safety documentation (fire safety, health certificates, FSSAI, Shops & Establishment).
• Coordinate audits, inspections, and government filings where needed.
• Oversee hiring, onboarding, and retention for Centre related staff and core staff
• Design formal HR policy
• Maintain and streamline HR documentation, compliance, and employee records
• Handle payroll inputs, attendance, and leave records through HRMS systems
• Manage employee relations, engagement activities, and basic grievance redressal
• Support training, certification tracking, and performance management processes.

Qualifications & Skills:

• Graduate/Postgraduate in Business Administration, HR, or relevant discipline.
• 15– 20 years of experience in multi-functional roles across operations, HR, and procurement.
• Experience in education, healthcare, hospitality, or service-based sectors preferred.
• Strong team leadership, vendor negotiation, and people management skills.
• Hands-on experience with compliance and facility oversight.
• Fluency in English and Hindi; Marathi-speaking preferred.
• Proficient in Microsoft Office, inventory tools, and HRMS platforms.

Additional Details:

• Travel: Required within Pune across centres and across India

Job Types: Full-time, Permanent

Pay: ₹80,000.00 - ₹180,000.00 per month

Benefits:

• Provident Fund

Education:

• Bachelor's (Preferred)

Experience:

• HR Operations: 10 years (Preferred)
• Leadership: 10 years (Preferred)
• HR Generalist: 10 years (Preferred)
• Procurement: 10 years (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person