Back Office Assistant

• A Back Office Assistant manages administrative and operational tasks to support an organization's front office staff, ensuring smooth internal operations by handling data entry, filing, record-keeping, and inter-departmental coordination.
• They support management by preparing reports and presentations, managing office supplies, and coordinating with vendors, while also contributing to process improvements and maintaining dataaccuracy and security.
• Key Responsibilities:
• Administrative Support: Perform data entry, organize and maintain files and documents, and manage office supplies and petty expenses.
• Record-Keeping: Maintain accurate and up-to-date records of important company information and documents.
• Communication: Coordinate with different departments, stakeholders, and vendors to ensure efficient workflow and timely communication.
• Reporting & Presentations: Prepare reports, presentations, and other business correspondences to support management.
• Process Improvement: Suggest and help implement workflow improvements and ensure adherence to company protocols and policies.
• Office Operations: Manage office stationery and pantry items, and assist with the reconciliation of visitor logs and phone call records.
• Data Security: Work with IT to ensure the secure handling of hardware, software, and confidential information across workstations. Key Skills
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Communication Skills: Strong verbal and written communication for engaging with internal departments and external vendors.
• Attention to Detail: Crucial for accuracy in record-keeping, data entry, and identifying potential issues.
• Problem-Solving: Ability to resolve unexpected challenges that arise in the office.
• Technical Proficiency: Knowledge of the Microsoft Office Suite and potentially digital document management tools.
• Tamil candidates only

Job Type: Full-time

Pay: ₹8,650.70 - ₹26,722.91 per month

Benefits:

• Food provided

Language:

• English (Preferred)

Work Location: In person