Job Title: Administration Assistant
Location: Thiruvananthapuram
Qualifications: Graduation or Diploma (any discipline)
Experience: 1 to 2 years in general administration
Travel Requirement:
- Willing to travel as and when required
- Must own a two-wheeler with a valid driving license
- Four-wheeler license is desirable
Desired Skills:
- Proficiency in MS Office and basic documentation
- Comfortable with field work and physical movement
- Strong communication and interpersonal skills
- Trustworthy, punctual, and well-organized
Roles & Responsibilities
1. Donation Handling:
o Physically collect donations (cash/cheques) from donors.
o Ensure proper documentation and safety of the funds collected.
o Hand over collected donations to the finance team or deposit directly in the bank as instructed.
2. Bank-related Tasks:
o Deposit cash and cheques in the designated bank accounts.
o Coordinate for cheque clearance, passbook updates, and resolve basic bank queries or issues.
o Collect bank statements or documents as required.
3. Dispatch and Postal Services:
o Dispatch donor receipts and other documents via post or courier services.
o Coordinate with postal/courier service providers for timely and accurate delivery.
4. Register and Documentation Maintenance:
o Maintain dispatch register for cheques, donation receipts, and other documents.
o Update and manage the cash deposit book and relevant tracking logs.
o Ensure all records are up to date and compliant with internal policies.
o Support the admin team in preparing letters, reports, and other documents
o Support staff with photocopying, scanning, and couriering documents
5. Local Purchases:
o Coordinate and make local purchases as per approved requests.
o Ensure purchase bills/invoices are collected and submitted for accounting.
o Maintain petty cash records for local transactions.
Job Types: Full-time, Permanent
Pay: ₹12,000.00 - ₹20,000.00 per month
Benefits:
- Provident Fund
Schedule:
- Day shift
Work Location: In person