1. General Administration
- Manage day-to-day office operations, housekeeping, transport, and security.
- Maintain vendor contracts, payments, and service quality.
- Oversee office infrastructure, IT assets, and utilities.
2. HR & Employee Support
- Assist HR with onboarding, joining formalities, seating, and ID cards.
- Maintain attendance, leave, and shift records.
- Handle employee grievances on facilities and welfare.
- Manage canteen, transport, and medical support systems.
3. Regulatory & Compliance (Specific to CRO)
- Ensure validity and renewal of all licenses (Fire, PCB, lab licenses, etc.).
- Maintain GLP, GCP, GMP compliance in admin-related functions.
- Support documentation for audits (internal/external, regulatory, client).
- Adhere to DCGI, ICH, USFDA, and other regulatory standards.
4. Documentation & Record-Keeping
- Prepare and maintain SOPs, policies, and circulars.
- Archive agreements, contracts, and compliance records.
- Keep admin-related documentation inspection-ready.
5. Safety & Security
- Implement fire safety, first aid, and lab safety protocols.
- Conduct safety drills and awareness programs.
- Manage CCTV surveillance and access control.
- Ensure environmental health & safety compliance.
6. Finance & Budgeting
- Assist in budget planning and cost control for admin functions.
- Verify vendor bills and coordinate with accounts for payment.
- Optimize operational expenses.
7. Communication & Coordination
- Liaise with government authorities and regulatory bodies.
- Coordinate across, Management , HR, QA, Finance, and Technical departments.
- Issue internal circulars and notices.
Required Skills
- Strong knowledge of administration & facility management.
- Familiarity with GLP, GCP, GMP guidelines.
- Good understanding of regulatory compliance (DCGI, USFDA, ICH).
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Excellent communication, coordination & negotiation skills.
- Problem-solving and quick decision-making abilities.
- Knowledge of safety protocols & EHS regulations.
- Documentation and audit readiness expertise.
Required Qualifications
- Education:
- Graduate / Postgraduate (Preferred: MBA / BBA, Administration, or Operations).
- Experience:
- 1-2 years in Administration (preferably in CRO, Pharma, or Healthcare industry).
- Exposure to audits, compliance, and facility management.
- Certifications (Optional but Preferred):
- ISO, GLP/GCP training.
- Safety & EHS certifications.
- Project management or vendor management certifications.
Job Type: Full-time
Pay: ₹17,000.00 - ₹22,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person