Administration Assistant
Location : Wakad, Pune
Experience : 1-3 years
About Us:
Y4D Foundation works with the mission of "Empowering The Underprivileged" through intensive programs focused on education, health, and livelihood.
Job Summary:
The ideal candidate will support daily office operations, ensuring a clean and organized workplace, overseeing facilities and asset management, and coordinating events. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively.
Key Responsibilities:
1. Office Management
· Maintain a clean, organized, and safe office environment.
· Manage office supplies and inventory, ensuring timely reordering.
2. Facilities Management
· Oversee the maintenance of office facilities and ensure equipment functionality.
· Coordinate with vendors for repairs, maintenance, and upgrades.
3. Asset Management
· Track and manage the allocation of office equipment and assets.
· Maintain a record of equipment distribution and ensure timely return of assets.
4. Vendor and Contract Management
· Manage relationships with external vendors and negotiate service contracts.
· Ensure adherence to contractual terms and monitor vendor performance.
5. Event Coordination
· Organize and manage office events, meetings, and conferences.
· Coordinate logistics, including travel arrangements and venue setups.
6. Health and Safety
· Ensure compliance with workplace health and safety regulations.
· Maintain emergency preparedness plans and oversee periodic safety drills.
7. Records and Documentation
· Maintain administrative records, including asset logs, expense reports, and visitor logs.
· Organize and update office documentation for easy access and retrieval.
Qualifications and Skills:
· Graduate degree in any field preferred.
· 1-3 years of experience in an administrative or office support role.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint).
· Good written and verbal communication skills.
· Strong organizational and time-management skills.
· Ability to work independently and prioritize tasks.
Job Types: Full-time, Permanent
Pay: ₹20,000.00 - ₹25,000.00 per month
Ability to commute/relocate:
- Wakad, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Are you an immediate joiner?
Language:
- English (Required)
Location:
- Wakad, Pune, Maharashtra (Preferred)
Work Location: In person